Personal Assistant to the Ambassador
Belgiska Ambassaden / Ekonomiassistentjobb / Stockholm
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Solna,
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Sundbyberg,
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hela Sverige Visa alla jobb hos Belgiska Ambassaden i Stockholm The Embassy of Belgium in Stockholm is hiring a full time qualified
Personal Assistant to the Ambassador with complementary roles in administrative support.
As a qualified Personal Assistant to the Ambassador, you will be in charge of
• managing the agenda and contacts of the Ambassador
• managing the contacts with the Swedish MFA Protocol and other official institutions
• answering requests by phone, mail and email
• sorting and recording the incoming and outgoing correspondence
• managing the archives and classification of embassy information and documentation
• taking and writing minutes of internal meetings
• managing accounting tasks
You will also contribute to the organization of meetings, conferences, seminars, official visits, business and cultural events. For these, you will issue the invitations, manage the list of attendees, establish the lists of necessary equipment and services (premises, catering, material), contact potential suppliers, negotiate the prices and obtain proposals.
Requirements
• Minimum of higher secondary education
• At least one year of similar experience
• Fluency in both Swedish and English, plus basic knowledge of French or Dutch
• Excellent practical knowledge of Microsoft Office
• Be service-oriented and reliable
• Able to work in a small team
• Due to the sensitive environment, loyalty, discretion and integrity are key values [Be prepared and willing to undergo a background investigation]
• If applicable, be a legal resident of, or be authorized to work in, Sweden
The Belgian Embassy offers
• A one year contract, that can be converted into a stable, long term position;
• A reliable working environment in a small and dynamic team;
• A decent salary and good working conditions.
Please send your motivation letter and CV, by September 10th, at the latest, at
stockholm@diplobel.fed.bePubliceringsdatum2018-08-02Så ansöker duSista dag att ansöka är 2018-09-10
Kontaktstockholm@diplobel.fed.beFöretagBelgiska Ambassaden
AdressBelgiska Ambassaden
Box 1040
10138 STOCKHOLM
KontorsadressKungsbroplan 2
Jobbnummer 4271729
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