Personal Assistant to AstraZeneca, Gothenburg
Jurek Rekrytering & Bemanning AB / Kontorsjobb / Göteborg
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AstraZeneca is a major international healthcare business engaged in the research, development, manufacture and marketing of prescription pharmaceuticals and the supply of healthcare services. AstraZeneca is proud to offer a unique workplace culture that inspires innovation and collaboration. Co-workers are empowered to express diverse perspectives - and are made to feel valued, energized and rewarded for their ideas and creativity.
Description
Do you have an impressive track record as a Personal Assistant (PA), outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in as a PA to a Vice President (VP). We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently.
The PA will report to the Business Support Manager, Strategic Planning and Operations (SPO) in Early Clinical Development (ECD) and will be supporting a VP and their senior leaders.
Strategic Planning and Operations is a critical department responsible for managing a wide range of "Manage the Business" activities on behalf of the Early Clinical Development. Strategic Planning and Operations provides enablement support for ECD along with aggregating all head count tracking, timecard data and performance information including the internal scorecard
ECD is a dedicated clinical scientific resource for AstraZeneca 's early development portfolio, which provides a translational medicine capability to rapidly understand the disease target and the potential of our candidate drugs in humans. We enable translational medicine by: human target validation earlier in research, optimisation of the clinical trial process, integration of multiple, relevant data sources to better inform investment decisions, and timely scientific insights gathered and shared more broadly across AstraZeneca. We work in close collaboration with early development project team colleagues and relevant external experts to develop biomarkers and new methodologies, to plan, conduct and report clinical studies from healthy volunteers to Phase IIb.
Main duties and responsibilities
Working globally across different time zones, your focus will be on providing pre-emptive PA support to the VP and broader support to departments and leadership team. This includes representing the VP in communication/ responses to different stakeholders, scheduling meetings, coordination of team meetings and events and maintaining documentation.
Activities include:
• Email management for VP - schedule appointments, flag priority actions and answer or redirect queries
• Responding on behalf of the VP to a wide range of stakeholders, maintaining high professional standards whilst meeting conflicting needs
• Proactive management of VP 's schedule including prioritising and safeguarding of time
• Extensive travel arrangements, consisting of booking flights, hotels, taxis etc. (preparing travel packs / itineraries as required)
• Organising internal/ external meetings including room bookings, catering, set up of conference calls
• Supporting in preparation of presentation materials and information for the VP
• Preparing agendas, taking minutes and other relevant documentation, as necessary
• Collating and processing of expense claims
• Provides wider administrative support to departments via global shared mailbox
• Supporting the organisation and set up of department and function wide initiatives and events
Essential requirements
• Proven experience as a senior PA to Senior Director/ Vice President
• Excellent verbal and written communication skills - Swedish and English
• A professional and proactive approach, with the ability to manage multiple requests simultaneously and effectively
• Demonstrate attention to detail, working to consistently deliver to a high standard
• Strong organisational, forward-planning and stakeholder management skills
• Solid relationship-building skills to develop networks both within the company and externally
• Good business awareness with sensitivity to highly confidential information
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
• Strong proficiency with Microsoft Office web-based programmes
Preferred requirements
• Experience in a pharmaceutical or clinical environment
• Experience of working in a global organisation; with the ability to work across boundaries, different cultures and time zones
• Champion of efficient and effective processes
• Professional administrative qualification
This is a consultancy employment with start as soon as possible who will continue at least for 6 months. For questions, please contact:
julia.jarvholm@jurek.seVaraktighet, arbetstid
Heltid Visstid
Publiceringsdatum2019-02-28ErsättningFast lön
Så ansöker duSista dag att ansöka är 2019-03-07
Klicka på denna länk för att göra din ansökanKontaktJulia Järvholm
FöretagJurek Rekrytering & Bemanning AB
AdressJurek Rekrytering & Bemanning AB
Biblioteksgatan 11
11146 Stockholm
KontorsadressBiblioteksgatan 11
Jobbnummer 4640667
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