Executive Assistant / Office Manager
Harman Becker Automotive Systems / Ekonomiassistentjobb / Göteborg
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hela Sverige Visa alla jobb hos Harman Becker Automotive Systems i Göteborg JOB PURPOSE Reporting to the CBU Leader -Volvo, the primary purpose of this role is to provide high-level support in two main areas, Facilities Management and Office Management. This role also provides support to the Senior Technical Sales Manager in planning and preparation during the development phase of new product introduction.PRINCIPAL ACCOUNTABILITIES§ All aspects of Facilities management to ensure an efficient, effective and legal compliance of company procedures & statutory requirements. § Preparation of the annual central departmental budget to include facilities. Subsequent monitoring, analysis and monthly reporting on performance to plan.§ Consolidation of the departmental training needs plan and monitoring and reporting of implementation.§ Management of the order process including the raising of requisitions and ensuring invoices are appropriately authorised and processed.§ Selection & Management of the facility suppliers. § Support the set up and supply of samples and prototypes during NPI. Tracking orders and providing progress reports.§ Organisation of team meetings as required including input to agenda (office management) and documentation of output actions.§ Management of internal and external communication ensuring queries are directed to and dealt with by the relevant personnel§ General office management ensuring professional standards are maintained at all time.§ Management of worldwide travel for the CBU staff and other appropriately deemed personnel.KNOWLEDGE AND EXPERIENCEThe ideal candidate will have 3-5 years previous experience in a similar role within a busy office environment. Previous knowledge and experience of working with financial information to include Budgets and Forecasts would be advantageous.Previous experience of Facilities / Office Management would be advantageous.Knowledge of ERP system (SAP) would be advantageous.Education and Qualifications· Minimum "Gymnasium" or Equivalent Standard · Business administration knowledge· Excellent IT Skills (Microsoft Suite to include; Excel, Word and Power Point)Skills / Competencies and BehavioursThis is a varied role and the ideal candidate will have the ability to handle a wide variety of administrative tasks, as well as prioritise and manage their own workload. The ability to prioritise is essential as is excellent attention to detail. Other attributes include;· Self confident and professional with the ability to hold and manage meetings as well as greeting and dealing with visitors of all levels ranging from Customers, Senior Executives and other External visitors.· Cooperative and team oriented.· Good business acumen.· Credible Has the ability to assimilate information quickly and efficiently from a variety of sources
Publiceringsdatum2019-04-18Så ansöker duSista dag att ansöka är 2019-06-18
FöretagHarman Becker Automotive Systems
KontorsadressTillgängligheten 1
Jobbnummer 4743432
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