Administration Assistant (property,reception, Driver & Lana)
Australian Embassy / Administratörsjobb / Stockholm
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hela Sverige Visa alla jobb hos Australian Embassy i Stockholm About the Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia
and Australians internationally. This involves strengtheningAustralia's security, enhancing Australia's
prosperity, delivering an effective and high quality overseas aid program and helping Australian
travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian
Government. DFAT also works with other Australian government agencies to drive coordination of
Australia's pursuit of global, regional and bilateral interests.
About the Australian Embassy in Stockholm
The Australian Embassy in Stockholm is responsible for advancing Australia' s bilateral interests with
Sweden, Finland, Latvia and Estonia, and for providing Australians resident in orvisitingthese
countries with consular and passport services.
About the Position
This position is a mixed duties position, which undertakes a range of administrative tasks, including
Property Assistant, who works in consultation with the Office Manager to oversee the efficient and
effective management of the Embassy's property portfolio and management responsibilities and
Receptionist. The position also undertakes the role of Local Area Network Administrator (LANA),
which provides ICT support to users within the Embassy. The position is also the official Driver for the
Australian Embassy, who is responsible for providing safe, secure and reliable transport for all staff and maintaining the Embassy's official vehicles. The position is also the Receptionist for the Chancery..
Under the supervision of the Office Manager, the key responsibilities of the position include, but are not limited to:
• Assisting in property management as required. E.g. managing cleaners and coordinating maintenance at the Chancery or Australian personnel residences
• As Receptionist, manage the main switchboard telephone, direct calls and respond to telephone and e-mail enquiries and control public access to the Chancery
• Provide ICT support as follows:
• Undertake Local Area Network Administrator (LANA) duties including, maintenance of Satin Low network, telephone system, user accounts and connection issues in consultation with Regional Technical Officers in London and Canberra
• Assist with the management of all ICT Assets, hardware and software, including security systems and handsets and provide support
• Prepare the weekly Diplomatic Mail to be couriered
• Maintain office supplies and coordinate stationery purchases
• Collect and deliver mail and other correspondence daily
• Provide assistance with official functions and events as required
• Drive the Head of Mission, other staff, officials and visitors as required
• Maintain official vehicles in clean, sound conditions, by arranging regular services and maintenance
• Maintain records and respond to any vehicle incidents, malfunctions or deficiencies in accordance with departmental policies and guidelines.
• During times of absence this position will back-up the Ambassador's Executive Assistant & the Passport Manager
Qualifications/Experience
• Sound written and oral communication skills and an ability to translate and interpret between English and Swedish
• Demonstrated client service skills
• Ability to adapt in a rapidly changing environment
• Excellent organisational and self-management skills, and the ability to work flexibly, both in a small team as well as independently - initiative is essential
• High level of initiative and ability to work independently within a small team
• Capacity to exercise discretion and judgement
Essential
• Only candidates currently living in Stockholm will be considered
• Valid Swedish Driver's license
The position requires work outside standard business hours. The occupant of the position is required to work flexibly with the Embassy's driving staff in coordinating working hours to enable full coverage of official representative activities.
SELECTION CRITERIA
A. Evidence of previous driving experience, and demonstrated ability to maintain appropriate etiquette and protocol. Including, possession of a valid Swedish drivers licence. Demonstrated knowledge of traffic regulations and local traffic conditions. Excellent knowledge of roads and routes in Stockholm and ability to use GPS navigation equipment.
B. Strong customer service and interpersonal skills to facilitate and promote effective interactions with internal and external stakeholders.
C. Demonstrated administrative and organisational skills including the ability to use Microsoft Office packages.
D. Ability to work effectively with other team members in a busy, processing environment by demonstrating flexibility, reliability, adaptability, initiative and resourcefulness.
Varaktighet, arbetstid
•
Publiceringsdatum2020-09-09ErsättningSEK 24,811 - 26,856 per month
Så ansöker duSista dag att ansöka är 2020-09-16
AdressAustralian Embassy
Klarabergsviadukten 63
10136 STOCKHOLM
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Australian Embassy Klarabergsviadukten 63 (
visa karta)
101 36 STOCKHOLM
Körkort För detta jobb krävs körkort.
Ansökan https://www.amrislive.com/wizards_v2/ahc/applyForm.php
Jobbnummer 5352052
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