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MoveUp Consulting i Göteborg AB / Receptionistjobb / Stockholm
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We are looking for a competent professional with great people skills, time-management and multitasking abilities who will assist the Managing Director Nordics/Baltcs and her executives and contribute to the efficiency of the overall business by ensuring that all assigned administrative duties are carried out timely and effectively. In the Nordics/Baltics our Client currently has 26 employees and work within a fast-moving and dynamic Environment and have approx 8000 employees worldwide.
Key Responsibilities:
• Business Support: Fully support the Managing Director and executives with business support such as maintaining executive 's agenda and assist in planning appointments, board meetings, attending meetings and keep minutes, prepare presentations or reports as assigned.
• Management and organization of events: sales conferences, exhibitions, congresses, training events, Scientific Advisory boards etc in alignment with Marketing. This may involve being on-site to co-ordinare the meeting event. Responsible for local agreement for hotel and travel agencies.
• Office Management: monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders, performing accounting duties such as provide assistance in bookkeeping, payroll and expenses in alignment with Finance, make travel arrangements, receive and screen phone calls and redirecting them when appropriate, handle confidential documents ensuring that they remain secure, maintain electronic and paper records ensuring information is organized and easily accessible, handle and prioritize outgoing/incoming correspondence (e-mail, letters, packages etc) performing general everyday administrative tasks necessary for the efficient running of the business.
• Support the Nordic countries commercial teams: induction of new employees, training, monthly reports and presentation material upon request.
• HR Administration: recruitment, onboarding, terminations, holiday approvals, rolling out HR corporates processes and activities, generate and update policies as required, manage HR reporting in HR system Cascade for the Nordic/Baltic region, IT-supper user for HR system Cascade
• Project Coordinator for defined projects
Localisation of position: Office-based, Kista, Stockholm
Qualifications:
• >3 years of working experience in similar administrative roles
• In-dept knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry is desirable
• Degree in business administration or relative field is desirable
• Proficient in MS Excel, Word and PowerPoint.
• Excellent written/oral communication in Swedish and English
• Driving licence highly desirable
To be successful in the role:
• You are have great interpersonal skills and can work with all levels of management
• You can maintain your professionalism and positive service attitude at all times
• You have strong attention to detail and excellent organiztional skills and can prioritize work with limited supervision
• You are able to multi-task in a fast paced and deadline driven environment.
• You enjoy working independently but is collaborative in nature
• You are self-motivated and flexible
• You have excellent communication skills, written and verbal in both Swedish and English
• You strive for internal and external customer satisfaction and adhere to our company values "Results Oriented", "Sense of urgency" and "Flawless in execution"
• You are trustworthy with integrity and confidentiality
• You have good analytical and problem-solving skills and a desire to challenge processes to find the best solution
Moveup Consulting arbetar med search/headhunting inom Läkemedel/Medicinteknik samt IT/Teknik. Sedan 2001 har vi med framgång rekryterat chefer, specialister och säljare till våra kunder på den nordiska marknaden. Bland våra kunder återfinns flera börsnoterade bolag, samt mindre, ofta nischade, bolag inom våra branschområden. Idag täcker Moveup Consulting den skandinaviska marknaden via egna kontor i Stockholm och Göteborg. I Danmark, Finland och Norge arbetar vi tillsammans med väletablerade partners.
I denna roll stöttar vi uppdragsgivaren och du kommer att bli tillsvidareanställd hos kund.
Varaktighet, arbetstid
B-körkort
Publiceringsdatum2017-11-06Ersättningsemester, pension, friskvård, försäkring
Så ansöker duSista dag att ansöka är 2017-11-30
Ange följande referens när du ansöker: Business Support Specialist
KontaktMaria Hedelius
maria.hedelius@moveup.seFöretagMoveUp Consulting i Göteborg AB
AdressMoveUp Consulting i Göteborg AB
Saltmätargatan 8
11359 Stockholm
KontorsadressSaltmätargatan 8
Jobbnummer 3786935
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