Receptionist/Adnministrativ assistent
Australian Embassy / Administratörsjobb / Stockholm
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DESIGNATION: Receptionist/Administration Assistant
POSTION NO: 6703
OCCUPANT:Temporary Vacancy - Approximately 12 months
DEPARTMENT:Department of Foreign Affairs and Trade
DUTY STATEMENT
1.As the first point of contact for visitors to the Embassy, control entry and departure of visitors, monitor CCTV and take appropriate action as required in accordance with Post Specific Security Instructions
2.Liaise with host Government (Sweden) and non-resident countries of accreditation, (Finland, Latvia and Estonia) on Protocol matters.
3.Procure supplies and services for the Embassy in accordance with established procedures and guidelines.
4.Respond to client enquiries regarding services offered by the Embassy and information on Australian Government services.
5.Assist with the translation of documents between Swedish and English as required.
6.Perform other corporate and administration functions and duties, as required.
SELECTION CRITERIA
• Experience in a customer service environment with a strong client focus.
• Demonstrated flexibility and initiative in responding to challenges.
• Ability to exercise sound judgement and prioritise day to day work flows effectively and efficiently with limited supervision.
• Good communication and interpersonal skills. Ability to build productive working relationship with clients and work colleagues.
• Fluent in English and Swedish, both oral and in writing. The successful candidate will be expected to assist with the translation of documents.
• Demonstrated information technology skills, including use of Microsoft Office applications and Excel.
SKILLS
• Previous practical experience with computer-based systems and other software such as Word and Excel.
• Previous office administration experience.
• Good local knowledge.
• At least a High School Diploma or equivalent.
• Service minded and a dedicated team player.
• Strong commitment to customer service.
APPLICATION
The salary for this position is SEK 22,000 per month (pre-tax). Details of other conditions of service will be provided at the interview stage. The successful applicant will be required to undergo mandatory security and police checks.
Interested candidates should send their applications to
stockholm.applications@dfat.gov.au by 15 May 2015.
Please note that to be considered, applicants must address the selection criteria in their applications and all applications must be in English. Further information on how to address selection criteria is available at
http://www.apsc.gov.au/publications-and-media/current-publications/cracking-the-code/factsheet5Applications should be limited to three pages, including a one page Curriculum Vitae (CV) (if desired) and a maximum two page statement addressing the selection criteria and should include the name of two previous employment referees, including contact details (email and phone number). Late applications will not be accepted.
PROCESS
Once the period for applications has closed, the Selection Committee will undertake an initial assessment against the selection criteria and short-list those applicants who have demonstrated potential claims to the vacancy. Applicants who are short listed by the Committee will be contacted to arrange an interview. The Committee will contact referees if required to determine a decision. At the conclusion of the interview process a decision will be made.
Unsuccessful applicants will not be contacted.
FURTHER INQUIRIES
Ms Cathy Arley
First Secretary and Consul
Tel 08 613 2970
Varaktighet, arbetstid
Visstidsanställning 6 månader eller längre
Heltid
Temporary Vacancy - Approximately 12 months
Publiceringsdatum2015-04-30Tillträdeenligt överenskommelse
ErsättningFast månads- vecko- eller timlön
The salary for this position is SEK 22,000 per month (pre-tax). Details of other conditions of service will be provided at the interview stage.
Så ansöker duSista dag att ansöka är 2015-05-15
Ansökan kan skickas till e-postadress:
stockholm.applications@dfat.gov.auKontaktMs Cathy Arley First Secretary and Consul Tel 08 613 2970
FöretagAustralian Embassy
AdressAustralian Embassy
Box 824
10136 STOCKHOLM
KontorsadressKlarabergsviadukten 63
Övriga kontaktuppgifterTelefonnummer: 08-54518000
Faxnummer: 08-54518009
Jobbnummer 2274076
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