Executive Assistant (VD-assistent)

Internationella Handelshögskolan / Administratörsjobb / Jönköping
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Jönköping International Business School (JIBS) is one of four schools within Jönköping University. The School offers study programmes and courses in business administration, economics, informatics and law with an international focus. Research at JIBS focuses on entrepreneurship, business renewal and internationalization. JIBS has some 2,000 registered students, 170 employees and a turnover of approximately SEK 175 million. For more information please visit www.jibs.se

The position as Executive Assistant to the Dean will include everyday secretarial work, such as scheduling and contacts management, but also modern ways to interact with staff, students and the outside world. The person frees up the Dean from administration in order to increase the time available for executive level responsibilities.

WORKING TASK
Secretary for JIBS Management Team and JIBS Board, including note-taking/minutes

Cultivating communication with people, groups and units within JIBS and JU.

Develop and manage leadership communication for the Dean?s office

General contact person/organizer for projects involving the Dean

Manage guest visits to JIBS, which involves the Dean

Preparing presentation materials for the Dean

Keeping the Dean?s diary and contacts
Travel plans/bookings for Dean

Liaising with University Services on issues that concerns the Dean

Collaboration with other Executive Assistants within Jönköping University

QUALIFICATIONS
The ideal candidate is:
Fluent in written and spoken English and Swedish

Proficient in Microsoft Office, web publishing tools and experienced with Mac/Apple

Skilled in Twitter, Facebook, Google+ and other well-known social media

Experienced in the daily work of business schools

A graduate of higher education in a relevant field of study, minimum Bachelor degree.

Priority will be given to candidates with strong inter-personal and communication skills.

INFORMATION
Starting date: 1 January, 2013
Salary is decided on an individual basis. Please include your salary request in the application.

For further enquiries about the position, please contact our Head of Administration
( nils-ole.ehrstedt@jibs.hj.se ). Union representatives are Duncan Levinsohn ( saco.ihh@jibs.hj.se ) and Barbara Eklöf ( st.ihh@jibs.hj.se ). Contact phone number for them all is +46 36 10 10 00.

APPLICATION
Please submit a letter of interest and your CV to registrator.ihh@jibs.hj.se .
Deadline for applying is Wednesday 5 December 2012. Please provide names and contact information to at least two references.

[Please quote reference number IHH 12/274-7.2.4.clearly on your application.]

Publiceringsdatum
2012-11-27

Arbetstider och omfattning
Tillsvidare
Heltid

Ersättning
Fast lön

Så ansöker du
Sista dag att ansöka är 2012-12-05
Ange följande referens när du ansöker: IHH 12/274-7.2.4
Ansökan kan skickas till e-postadress: registrator.ihh@jibs.hj.se

Företag
Internationella Handelshögskolan

Adress
Internationella Handelshögskolan
Box 1026
55111 JÖNKÖPING

Kontorsadress
Gjuterigatan 5
JÖNKÖPING

Övriga kontaktuppgifter
Telefonnummer: 036-101000
Faxnummer: 036-165069
E-postadress: Mia.g.asebrant@ihh.hj.se

Jobbnummer
1402890

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Executive Assistant (VD-assistent)

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