Executive Assistant
Barona Human Resource Services AB / Administratörsjobb / Stockholm
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hela Sverige Publiceringsdatum2015-12-16Om tjänstenGeneral Role Outline
Reporting to a Senior Executive, the EA provides high-level, confidential administrative support to the office. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion.
They will also need to be able to understand the operating model for the business, work out quickly the hierarchy/reporting structure, gain an understanding of who our key customers are, assimilate knowledge in an ever-changing environment.
More specific tasks include:
Tasks
• Receiving the Senior Executive's telephone calls and correspondence (including emails) and responding, directing, or flagging them as appropriate (the Executive Assistant responds to routine questions and requests and refers higher level managerial requests as appropriate)
• Managing the Senior Executive's extensive calendar, sorting and filtering requests for their time while ensuring strategic priorities are met in a timely manner
• Coordinating extensive travel programs, including international itineraries
• Planning conference calls and meetings, including the logistical arrangements for multiple domestic and international conference calls and meetings
• Identifying the need for and assisting in the preparation of agenda materials for meetings which the Senior Executive attends
• Creating and modifying documents and presentations for internal and external use by the Senior Executive
• Creating and maintaining files and records for historical and informational reference
• Drafting letters in response to routine enquiries concerning Senior Executive participation in external events, and other letters as appropriate
• Liaison with the offices of Key Customers', using tact and diplomacy, to organise meetings, ensuring that the appropriate people are involved, the internal pre-briefings organised, briefing notes prepared, etc.
• Act as stand-in for other EAs as required
KvalifikationerAbility to
• Maintain a high level of confidentiality
• Work jointly with other directors and employees
• Use initiative
• Make decisions and exercise sound judgement
• Identify opportunities and work with little direct supervision
Skills
• Excellent written and verbal communications skills
• Excellent project management and organisational skills
• Excellent negotiation skills
• Attention to detail in composing, typing and proofing materials, establishing priorities, flagging items for attention and meeting deadlines
• A firm sense of responsibility, confidentiality and discretion
• Minimum of seven years experience at senior level - CEO/Managing Director level
• Prioritization skills and an ability to simplify complex issues using sound judgement
• Proven problem-solving ability and attention to detail
• Ability to stay calm under pressure
• Good IT and multi-media skills
• Ability to multi-task and highly adaptable to frequently changing situations
• Ability to work to deadlines and manage a substantial amount of "late/last minute" work
• Flexible to the occasional need to work long hours and to travel to other locations, including overnight stays, as required
• Strong relationship management skills with ability to engage well with senior management and confident in dealing with all levels of people in Fujitsu and client or supplier/partner organisations.
• Experience of international contacts.
• Fluent speaking and writing in English.
Om arbetsgivaren:
Hur du ansöker:
Du söker denna tjänst via CV databas på barona.se.
Vid frågor kan du kontakta oss på 08-52520500 eller på e-post
info@barona.seOm Barona:
Barona är ett multi-service företag med en verksamhet som omfattar rekrytering, outsourcing tjänster, logi tjänster och Executive Search. Barona finns i fem länder och rekryterar runt 10.000 tjänster varje år för jobb inom hälsovård, kontor, IT, logistik, industri och byggnadsverksamhet, både tillfälligt och permanent. Vi är idag den största HR leverantör i Finland och en av de största arbetsgivarna. Förutom Finland verkar Barona också i Ryssland, Polen, Sverige och Estland.
Sökord:
Barona;
Varaktighet, arbetstid
Heltid Konsultuppdrag
ErsättningSå ansöker duSista dag att ansöka är 2016-01-13
Ange följande referens när du ansöker: ID: 3715
Klicka på denna länk för att göra din ansökanKontaktJeanette Britan 0852520505
FöretagBarona Human Resource Services AB
AdressBarona Human Resource Services AB
Klarabergsviadukten 63
11164 Stockholm
KontorsadressKlarabergsviadukten 63 11164 Stockholm
Jobbnummer 2580429
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