Business Operations Specialist to Pharma company
Modis Sweden AB / Marknadsföringsjobb / Solna
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hela Sverige Modis Life Science is now looking for a consultant with pharma experience for a consultancy assignment at Janssen Cilaq, a part of the Johnson & Johnson group. The assignment is initally for 6 months and you will work full-time office hours at the customers facilities in Solna. Starting date: asap.
About the role:
The purpose of the Business Operations Specialist is to ensure that all Janssen events are of high quality, including promotional events, medical education events, educational support, advisory boards, consultations, sponsorships, patient organisation events and patient organisation support. The Business Operations Specialist coordinates planning and organizes logistics, administration and documentation for all types of customer events in collaboration with the Event Requestor in MAF, Commercial or External Affairs. You will be a first point of contact related to all vendor management- and procurement processes from A to Z.
Key role activities:
* Drive timely initiation and actions to enable optimal preparation of events.
* Set up and drive event intake meeting with Event Requestor and or brand team, with the aim to align on event concept, content and learning objectives, target audience, event communication strategy, logistics and digital options, vendors, speakers and event faculty where needed as well as raise any out-of-framework or non-compliant event plans with the Event Requestor.
* Support country brand teams in setting up their annual activity plan.
* Handle all administration for customer events in iConnect, ICD and HPR, from initiation to finalization, as well as handle all contacts to Amex and other external event organisers, and organise logistics in line with event plan and budget agreed with Event Requestor.
* Handle event related contacts with attendees and speakers. This includes the contract creation, registration; information on travel and accommodation; managing payment and disclosure documentation.
* Develop event materials in collaboration with Event Requestor, external agency, faculty and speakers, and act as Item Owner for event materials in the Unitas Zinc review.
* Submit event details and materials to local trade associations following local country requirements.
* Take proactive and timely action on any arising issues which may endanger the event plan, budget or compliance. This includes immediate escalation of major challenges to Business Operations Manager and Event Requestor/brand team, and of potential compliance deviations to HCCO.
* Retain relevant event information and documentation (electronic or hard copy) in line with Records Retention Schedule and Nordic archiving routines.
* Collect feedback, coordinate the evaluation of events and provide brand teams with analysis and recommendations for continuous improvement.
* Act as a super-user for assigned event processes and systems.
Key compliance requirements:
* Ensures alignment of the all activities with J&J Credo, applicable J&J procedures and policies including but not limited to those related with Health Care Compliance, Clinical Research and Pharmacovigilance, GCPs, Regulatory Regulations and local Legislation;
* Ensures safety reporting requirements (timely AE/PQC reporting) as set out in company policies and SOPs (Standard Operating Procedures) are met and appropriately managed when planning projects, developing materials, executing projects and contracting vendors;
* Ensures HCC and legal requirements (Fair Market Value, Transfer of Value rules, Promotional Materials rules) are fully understood, appropriately managed and complied with when planning projects, developing materials;
* Complies with designated SOP 's and mandatory training for the role (Mandatory Training : MTP Matrix )
* Complete annual Adverse Event and Quality Complaint Reporting Awareness training and HCC/FCPA Awareness training
* Report Adverse Events and Quality complaints in a timely way according to current guidelines/SOP
* Acts in accordance with Johnson & Johnson HCC requirements in interactions with Healthcare Professionals and Government Officials
* If commissioning contractors or third party organisations, perform Due Diligence where applicable, put compliant contracts in place and provide training, ensuring these individuals also act in accordance with Johnson & Johnson HCC requirements when interacting with Healthcare Professionals or Government Officials and ensure reporting of adverse events and quality complaints resulting from such collaborations (as above).
Required skills:
* Bachelor 's degree or equivalent required
* 2-5 years of work experience in comparable roles preferred
* Healthcare, pharmaceutical or similar industry experience preferred
* Strong skills in Microsoft Office required
* High proficiency in the country-specific language required
* High proficiency in spoken and written English required
Essential competences:
* Ability to strive in the light of stressful situations and deadlines, thus deploying a good sense of urgency.
* Proactive and independent way of working being naturally inclined to drive initiatives in a timely manner.
* Ability to develop successful and strong relationships with external as well as internal stakeholders.
* Flexible and service minded approach to interacting with key stakeholders.
* Great command of communication skills, verbal, oral and written, and good presentation skills.
* Structured mindset with regards to project management.
* Desire to provide guidance and feedback to maximize performance of individuals and/or groups.
Varaktighet, arbetstid
Heltid Visstid
Publiceringsdatum2019-11-12ErsättningFast lön
Så ansöker duSista dag att ansöka är 2019-12-11
Klicka på denna länk för att göra din ansökanFöretagModis Sweden AB
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Modis Sweden AB (org.nr 556694-0044),
http://www.modis.se/ Jobbnummer 4951734
Observera att sista ansökningsdag har passerat.