Business Operations Specialist responsible for Pharma events
Poolia Sverige AB / Marknadsföringsjobb / Stockholm
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hela Sverige Visa alla jobb hos Poolia Sverige AB i Stockholm,
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hela Sverige We are looking for candidates to a consultancy assignment at Janssen Cilaq, a part of the Johnson & Johnson group. You will work full-time office hours at the customers facilities in Solna. You will ensure that all Janssen events are of high quality and coordinate planning, organize logistics, administration and documentation for all types of customer events. Do you have experience of medical education events, promotional events or pharma experience? Please don't hesitate and send in your application today!
About the role:
The purpose of the Business Operations Specialist is to ensure that all Janssen events are of high quality, including promotional events, medical education events, educational support, advisory boards, consultations, sponsorships, patient organisation events and patient organisation support. The Business Operations Specialist coordinates planning and organizes logistics, administration and documentation for all types of customer events in collaboration with the Event Requestor in MAF, Commercial or External Affairs. You will be a first point of contact related to all vendor management- and procurement processes from A to Z.
Key role activities:
* Drive timely initiation and actions to enable optimal preparation of events.
* Set up and drive event intake meeting with Event Requestor and or brand team, with the aim to align on event concept, content and learning objectives, target audience, event communication strategy, logistics and digital options, vendors, speakers and event faculty where needed as well as raise any out-of-framework or non-compliant event plans with the Event Requestor.
* Support country brand teams in setting up their annual activity plan.
* Handle all administration for customer events in iConnect, ICD and HPR, from initiation to finalization, as well as handle all contacts to Amex and other external event organisers, and organise logistics in line with event plan and budget agreed with Event Requestor.
* Handle event related contacts with attendees and speakers. This includes the contract creation, registration; information on travel and accommodation; managing payment and disclosure documentation.
* Develop event materials in collaboration with Event Requestor, external agency, faculty and speakers, and act as Item Owner for event materials in the Unitas Zinc review.
* Submit event details and materials to local trade associations following local country requirements.
* Take proactive and timely action on any arising issues which may endanger the event plan, budget or compliance. This includes immediate escalation of major challenges to Business Operations Manager and Event Requestor/brand team, and of potential compliance deviations to HCCO.
* Retain relevant event information and documentation (electronic or hard copy) in line with Records Retention Schedule and Nordic archiving routines.
* Collect feedback, coordinate the evaluation of events and provide brand teams with analysis and recommendations for continuous improvement.
* Act as a super-user for assigned event processes and systems.
Required skills:
* Bachelor 's degree or equivalent required
* 2-5 years of work experience in comparable roles preferred
* Healthcare, pharmaceutical or similar industry experience preferred
* Strong skills in Microsoft Office required
* High proficiency in the country-specific language required
* High proficiency in spoken and written English required
Essential competences:
* Ability to strive in the light of stressful situations and deadlines, thus deploying a good sense of urgency.
* Proactive and independent way of working being naturally inclined to drive initiatives in a timely manner.
* Ability to develop successful and strong relationships with external as well as internal stakeholders.
* Flexible and service minded approach to interacting with key stakeholders.
* Great command of communication skills, verbal, oral and written, and good presentation skills.
* Structured mindset with regards to project management.
* Desire to provide guidance and feedback to maximize performance of individuals and/or groups
Varaktighet, arbetstid
Heltid Visstid, mer än 6 månader
Publiceringsdatum2019-12-12ErsättningFast lön + provision
Så ansöker duSista dag att ansöka är 2019-12-19
Klicka på denna länk för att göra din ansökanFöretagPoolia Sverige AB
Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "55601".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Poolia Sverige AB (org.nr 556426-7655),
http://www.poolia.se Arbetsplats Poolia Life Science & Engineering AB
Jobbnummer 4999590
Observera att sista ansökningsdag har passerat.