Administrativ assistent
Aivivid AB / Administratörsjobb / Stockholm
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Aivivid provides a variety of IT Infrastructure and Cybersecurity services to its global customers. Our services are primarily tailored cybersecurity solutions to handle the diverse needs of our clients. Our company is now looking to hire a new full-time employee to help us provide, managed and unmanaged cloud solutions worldwide. Aivivid consultants evaluate each client's needs, then assist the customer in deploying, securing, monitoring, managing, and maintaining their digital infrastructure.
You will:
Administrate and provide support to stakeholders of company's projects
Act as the point of contact and communicate project status to all participants, internally and externally
Tracks projects and deadlines, alerts different team members to deliveries, and participates in the follow-up and evaluation of projects with clients
Coordinating project schedules, resources, budgets and other project related information
Ensuring that stakeholders' needs are met as the project evolves
Manage, grow and cultivate communities for the projects
Prepare quarterly progress and financial reports for clients by gathering and compiling information
Establish and monitor a schedule and produce documentation after careful reviews of product execution directly with the customer, subcontract or internal engineering team.
Ordering and managing office and supplies, and also handling remote work supply needs of any team member who is working remotely.
Coordination and planning of deliveries, assembly, book shipping, etc.
Purchasing products and services from subcontractors.
Handling of documentation such as agreements, order recognition, CE documents, operation and maintenance etc.
Solve and administer incoming practical matters from existing customers.
Helping to remove barriers for the members of the team when they arise.
Ensuring that the main milestones in each project phase are completed and that development process steps aren't missed.
Gathering necessary information to create and update documentation on the project.
Will act as the main point of contact with our external accounting firm, arranging and compiling any documents they need for bookkeeping and tax submissions.
To be successful in the role you must have:
Experience with offline productivity software, such as LibreOffice or Microsoft Office
Excellent experience in coordinating development, status, and delivery of projects using project management skills and tools.
Ability to work independently on key work streams in large projects or take ownership of small ones
Work experience with online productivity tools, i.e. Gsuite, Microsoft office 365
Efficiencies with Basecamp project management and remote office platform
Previous experience in web project tools (Trello or Jira etc.) is a plus.
Good communication and collaboration skills.
Good team player who share expertise and delight in learning new tricks of the trade
Fluent in English and Farsi languages, both spoken and written. Knowing Swedish is a major benefit.
Preferred
An understanding of visual design
The ability to adapt to different pipelines and work flows
Proactive in learning and developing IT skills
Passionate about privacy, encryption, and blockchain and their impact on society.
Self-driven and curious
Can handle stress
Swedish driving license
We try to build a work friendly environment so you feel like home when you are with us and with our office location will give you a lot of space to experiment different techniques for different projects.
All applications should be made in English. A cover letter demonstrating your skills and interest is required.
The candidate selection is ongoing, so we are looking forward to receiving your application today!
Please apply with a personal letter and a CV. If you have any questions do not hesitate to contact us.
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.
Publiceringsdatum2022-05-17Så ansöker duSista dag att ansöka är 2022-06-17
AdressAivivid AB
Gustavslundsvägen 143
16751 Bromma
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Aivivid AB (org.nr 559113-5065),
https://aivivid.com Gustavslundsvägen 143 (
visa karta)
167 51 BROMMA
Körkort För detta jobb krävs körkort.
Ansökan E-post:
hr@aivivid.com Jobbnummer 6656489
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