Visits Coordination Officer
European Spallation Source Eric / Administratörsjobb / Lund
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hela Sverige The External Relations & EU Projects Group at the European Spallation Source (ESS) in Lund, Sweden, invites applications for the position of Visits Coordination Officer.
Description of the group
The External Relations & EU Projects Group is part of the ESS Communications and External Relations Division, which is in charge of strategic and operation activities relating internal and external communications and stakeholder relations. This includes the coordination of visits to the ESS construction site. In 2017 ESS hosted approx. 6.000 external guests on its 75-ha large construction site including business partners, local community representatives and school classes, guest from universities and research centers as well has high-level guests such as ministers and heads of states. The Visits Coordination Officer will report to the Head of External Relations & EU Projects Group.
Description of main responsibilities
The role of the Visits Coordination Officer requires:
• Coordination of all visits to the ESS construction site in collaboration with the ESS construction partner Skanska, this includes:
• Being the interface for all visits activities at ESS
• Recording, analysing and responding to incoming visit requests
• Identification of and coordination with in-house tour guides or presenters from other parts of the organisation
• Implementation of walking tours, bus tours and information visits including documentation for the website and social media
• Keeping up to date on project progress to communicate to visitors
• Collection and analysis of visitors' feedback
• Filing of visitors' information in our customer relationship database
• Development and implementation of outreach activities such as Partner and Industry Days, science and business conferences and meetings
• Development and maintenance of information material such as slides, leaflets, brochures, audio-visual material
• Support of the day-to-day work of the Group
Qualifications
• Proven professional experience (5-7 years) from a similar role in external relations with a track record of successfully implemented outreach activities
• Academic degree in a subject relevant to the portfolio of tasks
• Out-going and inquiring personality, strong networking capabilities
• Flexible, problem solving attitude
• Experience in working with international, cross-functional teams
• Proven project management and organisational skills
• Excellent English, orally and in writing
• Excellent knowledge of the Microsoft Office and Adobe CS
Our work environment is characterised by fast growth, fast pace of work, and an international atmosphere with highly skilled personnel. You must therefore enjoy the diversity of such an environment and have a personality suited for the challenges it presents. Our work environment is exciting and forward thinking and relies heavily on personal initiative.
What ESS can offer
ESS can offer you a variety of things, such as passionate colleagues, a vibrant melting pot of diversity, and a challenging and high paced work environment where our employees take great pride in designing and building a world leading facility for material research.
If you were to join ESS, you would become an important piece of the puzzle, since all our skilled staff is needed in order to fulfill the overall mission. We value and need expertise, innovative minds, great ways of leading and interacting with others, and the ability to work with people regardless of culture and background.
Duration & Location
The position is permanent with six months initial probationary period. Your work place will be situated in Lund, Sweden. The position is to be filled as soon as possible.
Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on "apply" and following the instructions. Please note we only accept applications via the ESS website or ESS intranet. Internal candidates are encouraged to apply through the intranet.
The deadline for applications is 2018-04-15.
For more information regarding the ESS recruitment process in general, please follow this link
https://europeanspallationsource.se/ess-recruitment-process. For further information regarding the position, please contact Group Leader External Relations & EU Grants, Ute Gunsenheimer, ute.gunsenheimer[at]esss.se.
For further information regarding the recruitment process, please contact HR Officer, Tina Nilsson, tina.nilsson[at]esss.se.
For trade union information please contact Unionen / Michela Dell'Anno Boulton at +46 46 888 30 72 or SACO / Swedish Association of Graduate Engineers/ Riccardo Bevilacqua +46 46 888 32 28.
We look forward to receiving your application!
Varaktighet, arbetstid
Heltid/ Ej specificerat
Publiceringsdatum2018-03-16ErsättningMånadslön
Så ansöker duSista dag att ansöka är 2018-04-15
Klicka på denna länk för att göra din ansökanFöretagEuropean Spallation Source ERIC
AdressEuropean Spallation Source ERIC
Tunavägen 24
22363 Lund
KontorsadressTunavägen 24
Jobbnummer 4026800
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