Multi-skilled administrative assistant in consular affairs
Belgiska Ambassaden / Administratörsjobb / Stockholm
2024-11-18
Visa alla administratörsjobb i Stockholm,
Solna,
Lidingö,
Sundbyberg,
Danderyd eller i
hela Sverige Visa alla jobb hos Belgiska Ambassaden i Stockholm The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction.
As a consular assistant, you are responsible for, inter alia:
• Registering new Belgian citizens or modifications to their personal situation in the relevant databases;
• Handling applications for passports and identity cards;
• Assisting with other consular work: e.g. regarding nationality, legalisation or emergency consular assistance to Belgian citizens;
• Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
• Drafting letters/verbal notes/various communications.
As a front-desk assistant, you are responsible for, inter alia:
• Replying to requests from external clients (via telephone, e-mail, letters, in presence at the office);
• Answering incoming telephone calls during office hours.
Technical skills and knowledge
• Languages:
Dutch and/or French: required
English: desired
Swedish: desired
• Good knowledge of MS Office and willingness + ability to use additional databases and consular applications
Excellent communication skills (both spoken and written)
• Knowledge of the Belgian consular legislation and instructions, or willingness to learn about
these (on-site and virtual training will be provided according to individual needs).
Soft skills
We are looking for a staff member who is able to work in a team, service-oriented, flexible and, most importantly, reliable.
Recruitment conditions
• Education: upper secondary education;
• Experience in a similar position is an asset but not a must.
• Screening of CV's
• Job interview + tests (oral and written communication skills, language proficiency).
• A multi-faceted stable job in a small and motivated team, consisting of both Belgian and
international staff members;
• A full-time position, working days from Monday to Friday, with flexible working hours;
• A salary defined according to a grid, corresponding to your qualifications and experience;
• Additional pension insurance ;
• Possibility to participate in a duty phone sharing system (compensated by additional
holidays);
• Possibility to participate in one or more working visits in Sweden.
Varaktighet, arbetstid, etc. Contract of 9 months (Feb 3 -November 14, 2025)
Så ansöker du Sista dag att ansöka är 2024-12-01
E-post:
stockholm@diplobel.fed.be Omfattning Detta är ett heltidsjobb.
Arbetsgivare Belgiska Ambassaden Kungsbroplan 2, 2 tr (
visa karta)
112 27 STOCKHOLM
Jobbnummer 9017588