Human Resources Assistant
International Idea / Ekonomiassistentjobb / Stockholm
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hela Sverige Visa alla jobb hos International Idea i Stockholm Publiceringsdatum2016-09-12Beskrivning av verksamhetenInternational IDEA is an intergovernmental organization that supports sustainable democracy worldwide. International IDEA's mission is to support sustainable democratic change by providing comparative knowledge, and assisting in democratic reform, and influencing policies and politics.
International IDEA is based in Stockholm, Sweden, and works worldwide through offices in New York, Brussels, The Hague, Latin America, Africa and Asia.
Dina arbetsuppgifterTo support the recruitment process, contribute to the induction process, provide administrative and logistical support and assist with preparation and maintenance of records and files for the HR Unit.
Duties and Responsibilities
• Organises the administrative aspects of the recruitment process such as coordination of calendars for candidates and panel members; manages invitations to tests and interviews; prepares and disseminates blinded tests; books and prepares interview venues; assists with the preparation and timely dissemination of interview materials; creates the Recruitment Analysis; assists with reference checking and assists with the update of Easycruit;
• Organises and coordinates logistical arrangements for interview-related travel including booking of flights/transport and accommodation; manages recruitment-related issues such as travel advances, travel claims and other issues for candidates and panel members;
• Contributes to the induction of Staff Members to the Institute by providing up-to-date and relevant information through
International IDEA Welcome Packs"; supports internationally recruited Staff Members (and their families) with their relocation through assisting and advising completion of paperwork, templates etc.;
• Creates the personnel file for Staff Members (paper, online and Maconomy); Ensures recruitment documentation is complete and filed;
• Assists with the preparation of recruitment and gender statistics for periodic reporting;
• Manages the HR budget in collaboration with the Head of Human Resources including processing of HR invoices and payments;
• Manages the HR section of the intranet and assists with the drafting of changes and updates to HR policies and procedures, staff information, Organisational Chart etc.
Utbildning och erfarenhetGeneral Profile
• Has developed knowledge and skills through formal training or work experience;
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Integrates a gender and diversity perspective in all activities.
Operational Knowledge, skills and experience
• Integrates the results-based approach into his/her activities;
• Understands how the assigned duties relate to others in the team and how the team integrates with others throughout the organisation;
• Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management.
Education and Experience
• Minimum two (2) years working experience in the field of Human Resources;
• High school diploma and preferably business and/or secretarial education; university background is considered an advantage;
• Experience of working in an international context, e.g. in an intergovernmental organisation, considered an advantage;
• Financial and budgetary experience a significant advantage.
Varaktighet, arbetstid
Visstidsanställning 3 - 6 månader
Heltid
Temporary Appointment until 31 December 2016. Expected Start date - Immediate Tillträde
Enligt överenskommelse
ErsättningFast månads- vecko- eller timlön
Så ansöker duApplications should be submitted no later than 22 September 2016. All applications must be made in English.
Should internet not be an option, applications can be submitted to International IDEA by post: International IDEA, SE-103 34, Stockholm, Sweden
FöretagInternational IDEA
AdressInternational IDEA
10334 STOCKHOLM
Övriga kontaktuppgifterTelefonnummer: 00
Jobbnummer 3042719
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