Facilities Administrator
Jones Lang LaSalle Services AB / Administratörsjobb / Stockholm
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hela Sverige Facilities Administrator / Integrated Facilities Management EMEA / Permanent
Stockholm Kista / Competitive Salary
About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
We're a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!
Role Summary
We currently have an exciting opportunity for a Facilities Administrator. The Facilities Administrator is a key role reporting directly to the Assistant Facilities Manager. In this role you would be performing a variety of tasks including the implementation of all approved initiatives and programs, by managing and coordinating the efforts of the Facilities team (e.g. service providers, contractors, signing contracts, preparing commercial proposals etc) to achieve the goals.
You will be responsible for representing Jones Lang LaSalle in the local and regional business, IFM, and Real Estate community in order to promote Jones Lang LaSalle's reputation and capabilities to prospective tenants and clients. You will also be responsible for the cost optimization, for forecast accuracy, and for driving the cost down proactively, for searching actively for the cost optimization/cost savings.
You will have experience working in a dynamic and fast-paced environment with attention to detail, high sense of urgency and the drive to hold the team accountable for results.
What this job involves
• Maintain role as primary contact for service requests generated by the client's staff. Proactively together with Assistant Facilities Manager meet with Client's local Management on scheduled basis. Communicate regularly with the client's Management and staff, providing necessary support and information on the status of all areas under his management.
• Manage the budget documentation/forecast and administer the works to ensure budget compliance for Stockholm sites. Ensure spending is as per quarterly/monthly forecast and oversees all accruals, re-classes, invoices, etc
• Assemble and analyse contract bids, submit recommendations and prepare the standard form contract agreement for the Assistant Facilities Manager for execution. Participate in group wide bid processes as appropriate
• Procure when needed supplies and equipment to manage the office. Manage of GRs and PO creation in JDE
• Contract for services as described within the operating budget, management plan and/or management services agreement.
• Ensure efficiency and proper records of On Demand purchases and repairs and proper Action Line administration in Stockholm office
• Ensure timely Maximo reporting
• Ensure accurate and timely reporting of equipment and systems' malfunctions and near-misses in both Client's and JLL's reporting tools.
• Represent CS to business on Stockholm site
• Point of contact for BU employees in Stockholm
• Single point of contact for Landlord
• Managing issues related with Landlord ops
• Single point of contact for Stockholm projects
• Single point of contact for Stockholm enhanced services
• Drive adherence to environmental compliance, waste disposal and all Safety programs. Work with contractors to receive all necessary documents to comply with Environmental and Safety norms
• Receptionist responsibilities
Sound like you? To apply you need to be:
• Self-motivated person and able to play in a team
• Confident and smart appearance (formal dress code is a must)
• Ability to multi-task and be very well organised
• Excellent organisational skills
• Strong interpersonal skills with training experience to guide multifunctional teams.
• Basic finance knowledge
• Excellent PC skills, proficient in Microsoft Word, Excel, Outlook.
• Interest in continuous improvement and development
What you can expect from us
You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We'll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today!
Varaktighet, arbetstid
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Publiceringsdatum2017-08-31Så ansöker duSista dag att ansöka är 2017-09-30
Kontaktcareer@eu.jll.comFöretagJones Lang LaSalle Services AB
AdressJones Lang LaSalle Services AB
11181 STOCKHOLM
KontorsadressBirger Jarlsgatan 25
Jobbnummer 3671916
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