Executive Assistants to Swedish Match
Poolia Sverige AB / Assistentjobb / Stockholm
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hela Sverige Are you a highly motivated Executive Assistant looking for a new challenge, in a dynamic role with an international company at the forefront of transforming public health? Are you a positive and solution-oriented problem solver, with the ability to prioritize, and with strong commitment to ensuring seamless day-to-day operations for top management?
Swedish Match is dedicated to the improvement of public health by offering attractive alternatives to cigarettes. Some of our well-known brands are ZYN (nicotine pouches) and General (Snus). The company became part of Philip Morris International in 2023, and its products are now the cornerstone of the global and newly formed Category for Oral Smoke-free Products. The Oral Smoke-free Category is managed from the headquarters of Swedish Match in central Stockholm with the CEO of Swedish Match as the Category President.
We are now looking for two Executive Assistants to support the top-level executives within the Oral Smoke-free Category. As an Executive Assistant you will be an integral part of our evolving and globally expanding environment, contributing to the success of our international growth journey.
Selection and interviews will start in January. Welcome with your application!
About the position
Seize the opportunity to work as an Executive Assistant in an expanding and innovative company. Become a key player in supporting top-level executives, contribute to the Company's international success, and thrive in a dynamic environment that values personal growth.
We are looking for two assistants who can collaborate closely and have overlapping schedules. One Executive Assistant will primarily support the President Smoke-Free Oral Products & CEO Swedish Match as well as the Senior Vice President Finance/Strategy Smoke-Free Oral Products & CFO Swedish Match, while the other will have the primary responsibility for four executive managers within the Finance/Strategy and IT functions of the Category.
The positions are based at the headquarters of Swedish Match in central Stockholm. Work is expected to be on-site daily. The employments are on a full-time basis and the starting date is by agreement. You will be offered favourable employment conditions and benefits.
Responsibilities
As a key player in our team, you will proactively assist and facilitate the activities of the executives in the management team of the Oral Smoke-free Category and Swedish Match. Your main work tasks will be:
• Manage and organize mail/calendars
• Schedule and coordinate meetings
• Coordinate travel arrangements
• Handle invoices and expense reports
• Support board/executive committee activities
• Organize internal and external events
• Facilitate communication between departments
• Deliver top-quality customer service, including handling executive errands
Key internal contacts include the CEO and CFO of Swedish Match, as well as the rest of the Oral Category Leadership Team. Collaboration and cooperation with other Executive Assistants within Philip Morris International Group, mainly based in Switzerland and Sweden, will be frequent. Externally, the role involves communication with external agencies, suppliers, and business contacts, as well as coordination with travel agencies, taxis, hotels, and other entities relevant to the role.
Your profile
We seek candidates with minimum high school degrees, preferably supplemented with university-level studies/post-secondary administrative or finance education. The ideal candidate should have several years of experience as an Executive Assistant, preferably supporting top-level executives in an international company.
We are looking for individuals with very high integrity, strong administrative and service orientation skills, and the ability to work independently, while always thinking one step ahead. Essential qualities include strong social skills, excellent organizational capabilities, and robust time and stress management. The candidates should be adept at multitasking and completing undertakings in a fast-paced environment, with flexibility in working hours.
Proficiency in written and spoken English is essential, while knowledge of Swedish is helpful but not required. Additionally, proficiency in French is considered a plus. The candidate should also possess strong IT skills, particularly in applications such as Office, PowerPoint, Excel, and Word.
To thrive in this role, you should be self-motivated, flexible, and able to anticipate the needs of the management team. A proactive and adaptable approach is vital, as the role may involve participation in various change projects, requiring the ability to handle new directions and manage multiple tasks simultaneously.
Personal suitability will be given significant consideration in the selection process.
About the organisation
Why Join Us
At Swedish Match, we believe in fostering a diverse and inclusive workplace where every employee has equal opportunities to reach their full potential. We offer favorable employment conditions and benefits, providing a platform for personal growth and professional development.
About Swedish Match
Swedish Match develops, manufactures, and sells quality products with market-leading brands. With its vision of A world without cigarettes, Swedish Match is dedicated to the improvement of public health by offering attractive alternatives to cigarettes. Some well-known brands are ZYN (nicotine pouches), General (Snus), Solstickan, and Cricket (lighting products). In February 2023, Swedish Match became a wholly owned subsidiary of Philip Morris Holland Holdings B.V.
Swedish Match AB has its headquarters at Sveavägen in Stockholm, Sweden.
Ersättning Fast lön
Så ansöker du Sista dag att ansöka är 2024-01-21
Klicka på denna länk för att göra din ansökan Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "70256".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Poolia Sverige AB (org.nr 556426-7655),
http://www.poolia.se Arbetsplats Poolia Office Professionals AB
Kontakt Camilla Elfving
070-551 30 31 Jobbnummer 8355579
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