Executive assistant
Milkywire AB / Vårdbiträdes- och personlig assistentsjobb / Stockholm
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Join us at Milkywire, a sustainability startup dedicated to climate and nature impact. We collaborate with leading brands to fund impactful environmental projects ensuring transparent and efficient reporting and communication with stakeholders .
We're looking for a highly organized and proactive Executive Assistant to support our Founder and CEO in our core operations. This role is ideal for someone who excels in a fast-paced environment and is keen to be a cornerstone of a dynamic startup.
Key Responsibilities:
Schedule Management: Oversee the CEO's schedule, ensuring efficiency in daily operations and efficiently managing stakeholders.
Internal and External communications: Support in all written communication.
Administrative Functions: Streamline tasks including research, meeting notes, follow-ups, and travel coordination.
Event and Office Management: Organize and support office events and team activities.
Financial Management: Handle expense reports, budget tracking, and invoicing.
Human Resources Support: Assist in recruitment, onboarding, and managing employee records.
Strategic Planning Assistance: Prepare for and follow up on strategic meetings with data gathering and report preparation.
Internal Communication: Facilitate internal updates or newsletters.
Customer and Client Interaction: Proactively act as a liaison with important clients or stakeholders.
Project Management: Lead or contribute to projects, ranging from company events to specific initiatives.
Technology Management: Manage or support IT-related tasks such as managing Milkywire internal web in Notion.
Personal Assistant Tasks: Handle personal tasks for executives, as needed.
Skills and Qualifications:
5+ years experience as executive assistant, or equivalent, in a high paced environment is required.
Strong project management background, with experience in roles such as project manager or coordinator in a plus.
Strong financial understanding and focus.
Outstanding verbal and written communication skills in English.
Proven exceptional organizational abilities, attention to detail, and a structured task approach.
Initiative-taking self-starter, capable of managing multiple projects with high-quality deliverables, constantly evaluating to identify opportunities for improvements.
Proven proficiency in digital tools is a requirement.
High proficiency in Google Suite, Canva, Slack, and Notion is valued.
Education:
Bachelor's degree or equivalent.
Language:
English native or near-native proficiency in speaking and writing.
Work language is English.
Please submit your resume and a cover letter explaining why you would be the ideal fit for this role to email below.
Application Email:
work@milkywire.comApplication Deadline: December 22nd 2023
Så ansöker du Sista dag att ansöka är 2023-12-22
E-post:
work@milkywire.com Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "EA Application: [name surname]".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Milkywire AB (org.nr 559156-8018),
http://www.milkywire.com Sveavägen 49 (
visa karta)
113 59 STOCKHOLM
Körkort För detta jobb krävs körkort.
Jobbnummer 8317149
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