Administrative Secretary/Personal Assistant
Embassy of Ireland / Administratörsjobb / Stockholm
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hela Sverige Visa alla jobb hos Embassy of Ireland i Stockholm The Embassy of Ireland, Stockholm is currently recruiting for the post of Administrative Secretary / Personal Assistant to the Ambassador. This is a full time position with a competitive starting salary, commencing 2 January 2013.
Administrative Secretary/Personal Assistant to the Ambassador
Summary of Duties:
As a member of a small administrative team, the Administrative Secretary / Personal Assistant to the Ambassador will be responsible for a wide range of tasks.
Core responsibilities will include:
• Managing the Ambassador's official commitments and Embassy correspondence
• Assisting in the planning and organisation of * Embassy/Residence events
• Maintaining the Embassy's contact database and invitation lists
• Welcoming visitors to the office and answering incoming telephone calls and emails
• Supporting the Embassy in delivering consular assistance and consular services, including handling of passport and visa applications
• Performing other related administrative duties, as required
The successful applicant will be afforded an opportunity to contribute to other areas of the Embassy's work, as their skills and interests allow.
Essential Qualifications
Candidates for the post must have:
• Fluent Swedish and English, oral and written
• Completion of secondary school (Gymnasiet)
• Proficiency in computer programs (Microsoft Office)
Relevant third level qualifications and / or previous experience of administrative or clerical work will both be considered in applicants' favour. Special knowledge of Ireland and Irish affairs and / or a demonstrable interest in foreign policy and international relations will also be considered an advantage.
Competencies
Candidates should be able to demonstrate the following competencies:
• Excellent organisational skills, including an ability to prioritise effectively
• Strong interpersonal and communication skills
• Flexibility - a willingness to embrace new responsibilities, as required
• A proven capacity to work effectively within a small team
• Ability to work independently with limited supervision
• A commitment to delivering results
Conditions of Employment
• Health Certificate
• Ability to attain required security clearance
• Valid work and residency permit
Selection Procedure
Interested applicants should send a short letter of application - outlining why they believe they are suited to the post and, specifically, how they have demonstrated relevant competencies - and a CV (in English) to
stockholmembassy@dfa.ie . The closing date for applications is 17.00 on Tuesday 11 December. Applicants qualifying for interview will be contacted by the Embassy to arrange a time and date for interview.
The Embassy of Ireland is committed to a policy of equal opportunities.
Publiceringsdatum2012-11-30Arbetstider och omfattningTillsvidare
Heltid
Tillträde2013-01-02
ErsättningFast lön
Så ansöker duSista dag att ansöka är 2012-12-11
Ansökan kan skickas till e-postadress:
stockholmembassy@dfa.ieKontaktConch r Mac C ba 08-54504040
stockholmembassy@dfa.ieFöretagEmbassy of Ireland
AdressEmbassy of Ireland
Box 103 26
10055 STOCKHOLM
KontorsadressHovslagargatan 5
Övriga kontaktuppgifterTelefonnummer: 08-54504040
Faxnummer: 08-6601353
E-postadress:
stockholmembassy@dfa.ie Jobbnummer 1406706
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