Administrative Coordinator
Poolia Göteborg AB / Organisationsutvecklarjobb / Göteborg
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hela Sverige Do you have an impressive track record as an Administrative Coordinator, outstanding organisational skills and the ability to multi-task effortlessly? Then this might be the right opportunity for you! We are now looking for a talented Administrative Coordinator to join AstraZeneca Gothenburg for a 12-months consulting assignment starting in February. If you are interested, apply now!
About the consulting assignment
Description:
Do you have an impressive track record as an Administrative Coordinator, outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in Early Clinical Development (ECD) as an Administrative Coordinator, providing support to senior leaders, departments and projects. We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently and lead activities.
The Administrative Coordinator will report to the Admin Team Lead, Strategic Planning and Operations in Early Clinical Development and will be supporting senior leaders within our departments, ECD initiatives and events as well as requests from our wider organisation.
Strategic Planning and Operations (SPO) is a critical department responsible for managing a wide range of "Manage the Business" activities on behalf of the Early Clinical Development. Strategic Planning and Operations provides Enablement support for ECD along with aggregating all head count tracking, timecard data and performance information including the internal scorecard.
ECD is a dedicated clinical scientific resource for AstraZeneca's early development portfolio, which provides a translational medicine capability to rapidly understand the disease target and the potential of our candidate drugs in humans. We enable translational medicine by: human target validation earlier in research, optimisation of the clinical trial process, integration of multiple, relevant data sources to better inform investment decisions, and timely scientific insights gathered and shared more broadly across AstraZeneca. We work in close collaboration with early development project team colleagues and relevant external experts to develop biomarkers and new methodologies, to plan, conduct and report clinical studies from healthy volunteers to Phase IIb.
Main duties and responsibilities:
Working globally across different time zones, your focus will be on providing high quality and professional administration support to senior leaders/ line managers and assigned projects. You will become an expert user across key business systems and tools and provide a professional point of contact for the organisation.
Activities include:
• Proactive diary management for senior leader(s), using MS Outlook
• Extensive planning of travel arrangements, consisting of flights, accommodation, car bookings, trains etc.
• Preparing agendas, presentation materials and other relevant documentation, as necessary
• Collating and processing of expense claims
• Organising internal/external meetings including room bookings, catering, coordinating and set up of conference calls / video conference calls
• Triage of shared admin mailbox requests for support to ensure priorities are dealt with in a timely manner
• Supporting the organisation and set up of SPO and ECD wide initiatives and events
• Supporting department new starter onboarding
• Filing and scanning project correspondence
About you
Essential requirements:
• Proven experience as an Administrative Coordinator or Senior Administrator supporting senior management/ line managers
• Excellent verbal, written and interpersonal skills
• A professional, confident, and proactive approach, with the ability to work independently
• Ability to work in a team as well as own tasks or activities independently
• Experience of managing requests and priorities from an array of stakeholders, in a changing environment
• Strong organisational, forward-planning and stakeholder management skills
• Demonstrate exceptional attention to detail, working to consistently high standards
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
• Good business awareness with sensitivity to highly confidential information
• Communication and relationship-building skills to develop networks both within the company and external
• Assertiveness and strong personal resilience
• Strong proficiency with Microsoft Office web-based programmes
Preferred requirements:
• Experience in a pharmaceutical or clinical environment
• Experience of working in a global organisation; with the ability to work across boundaries, different cultures and time zones
• Champion of efficient and effective processes
About AstraZeneca
AstraZeneca is a major international healthcare business engaged in the research, development, manufacture and marketing of prescription pharmaceuticals and the supply of healthcare services. AstraZeneca is proud to offer a unique workplace culture that inspires innovation and collaboration. Co-workers are empowered to express diverse perspectives - and are made to feel valued, energized and rewarded for their ideas and creativity.
Warmly welcome to Poolia Life Science and AstraZeneca!
Varaktighet, arbetstid
Heltid Sex månader eller mera
Publiceringsdatum2019-01-15ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2019-01-22
Ange följande referens när du ansöker: 52424
Klicka på denna länk för att göra din ansökanFöretagPoolia Göteborg AB
AdressPoolia Göteborg AB
Kungsgatan 42
41115 Göteborg
KontorsadressKungsgatan 42
Jobbnummer 4557685
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