Administrative Assistant to a international Ambassador in Stockholm
Clevry Sweden AB / Administratörsjobb / Stockholm
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hela Sverige About the company
Our client is the Embassy of an EU Member State in Stockholm that has a need for a Personal Assistant to the Ambassador. During a phone interview with our recruiter you will receive further details about the employer.
Your role
In your role as a Personal Assistant to the Ambassador you will have two core areas of responsibilities: Personal Assistant to the Ambassador and Consular Officer. You will belong to a dynamic and friendly team of 8 people.
Main tasks and responsibilities as...
Personal Assistant to the Ambassador:
• Managing the Ambassador's Diary including diary management, liaising with the Driver, managing invitations and replies.
• Taking a leading role in the organisation of events and managing associated logistics (bookings, catering etc.)
• Scheduling of meetings and travel arrangements for the Ambassador and Officers of the Embassy.
• Contacts management.
• Administration of the Official Residence including liaison with Residence staff, caterers, contractors, etc.
• Assistance with arrangements and logistics for Ministerial and other visits.
Consular Services:
• Customer service duties to include providing service to visitors to the office, as well as responding to queries received via phone and email.
• Responding to queries on passports, visas, other consular matters.
Duties may vary from time to time as notified to you in writing upon reasonable notice, based upon the requirements of the Mission and may include other tasks as instructed by your supervisor and/or the Head of Mission.
The employment
This is a consulting assignment from April 7:th to the end of June 2023. It is possible that the length of the assignment changes. You will be employed as Clevyr's consultant and work at the embassy. We are looking for someone who is available from the start. The embassy applies regular office hours.
Your qualifications
We are looking for someone who has previous experience in an office environment. Perhaps you have worked as an Office Manager, Event Manager or perhaps at an embassy before where you have been used to handling multiple tasks. It is also important that you speak fluent English but can also communicate effectively in Swedish. An education in Business & Administration, the social sciences or international relations would be an advantage.
As a person, you are organized, a quick learner and calm under pressure. You are a team player with strong integrity. On top of this you are a person who takes initiative and are a natural problem solver.
About Clevry
For over 30 years we have been the change maker for a more soft skills driven work-life within talent acquisition, assessments and advisory. We operate globally with customers, consultants and candidates from North America to Singapore with headquarters in Brighton, Stockholm and Helsinki. At Clevry we have over 150 soft skills certified recruiters, business psychologists and experts at your service.
The process
Clevry thinks your soft skills are as important as your hard skills. Do you want to know more about your soft skills and how to optimize them?
As you apply for this position you have the possibility to answer a questionnaire from us about your soft skills. The questionnaire takes approximately 10 minutes to fill out and generates a feedback report (in Swedish) that highlights your soft skills. This report can be used for both personal and professional purposes.
Both questionnaire and feedback report are sent to your e-mail inbox.
We screen candidates continuously and the position could be filled prior to last application date. Does this role sound like a good match? Please apply today.
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Ersättning Lön enligt överenskommelse
Så ansöker du Sista dag att ansöka är 2023-09-01
Klicka på denna länk för att göra din ansökan Omfattning Detta är ett heltidsjobb.
Arbetsgivare Clevry Sweden AB (org.nr 556723-0486),
https://www.clevry.com Arbetsplats Clevry
Kontakt Anna Almén
anna.almen@clevry.com 0700984170 Jobbnummer 7551935
Observera att sista ansökningsdag har passerat.