Administrativ assistent
International Idea / Administratörsjobb / Stockholm
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hela Sverige Visa alla jobb hos International Idea i Stockholm Publiceringsdatum2015-08-17Beskrivning av verksamhetenInternational IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.
International IDEA's notable areas of expertise are: electoral processes, political parties, constitution-building processes, democracy and gender and democracy assessments. International IDEA works worldwide. It is based in Stockholm, Sweden, and has offices in Brussels, New York, Latin America, Africa and Asia.
Dina arbetsuppgifterDuties and Responsibilities
Under the immediate supervision of the Head of Finance and Strategic Planning, the incumbent performs the following duties:
Provide administrative assistance to Director Corporate Services:
• Provide administrative and logistic support to Director Corporate Services;
• Support in the drafting of the contracts, follow up with the related reporting requirements and payment requests;
• Ensure the correct distribution of documents, travel claims and other documents at HQ;
• Check and process incoming invoices related to Director Corporate Services.
Assist the Finance and Strategic Planning Unit:
• Logistical support related to travels, including arranging flights, booking hotels, checking and processing travel claims;
• Support the Assistant Accountant with uploading the incoming invoices in Maconomy;
• Organize, schedule and support internal and/or external meetings for the team;
• Performs such other such tasks as requested by the Head of Finance and Strategic Planning or any person designated by him/her.
Utbildning och erfarenhetGeneral Profile
• Has developed knowledge and skills through formal training or work experience;
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Integrates a gender and diversity perspective in all activities.
Reporting Line
• Head of Finance and Strategic Planning.
Functional Knowledge
• Has established skills to perform a range of day-to-day activities.
Operational Knowledge, skills and experience
• Integrates the results-based approach into his/her activities;
• Understands how the assigned duties relate to others in the team and how the team integrates with others throughout the organization;
• Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management.
Leadership
• No direct people management responsibility.
Problem Solving
• Recognizes and solves typical problems that can occur in own work area; evaluates and selects solutions from established options.
Impact
• Has an impact on the programme development and delivery through the quality of the services or information provided.
Communication and Interpersonal Skills
• Liaises regularly with all internal and external stakeholders involved in his/her projects;
• Acts in all assignments with personal energy and engagement.
Education and Experience
• Around 2 years;
• High school diploma and preferably business and/or secretarial education; university background is considered an advantage;
• Relevant experience working within or related to the fields of Finance, Accounting and Administration is considered an advantage.
• Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage.
Varaktighet, arbetstid
Visstidsanställning 6 månader eller längre
Heltid
Heltid, anställning under 2 år Tillträde
Enligt överenskommelse
ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2015-09-06
Applications should be submitted online no later than 06 September 2015. Please note that all applications must be made in English.
Klicka på denna länk för att göra din ansökanFöretagInternational IDEA
AdressInternational IDEA
10334 STOCKHOLM
Övriga kontaktuppgifterTelefonnummer: 00
Jobbnummer 2392767
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