Receptionist & Consular Assistant
Canadian Embassy / Receptionistjobb / Stockholm
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Summary of Duties:
The Receptionist & Consular Assistant, under the supervision of the Consular Officer, has primary responsibility for responding to calls from the public, as well as receiving Embassy visitors and clients. The incumbent supports the Consular and Passport programs through application processing, client liaison and information management, and also provides administrative support to the Administration section.
Area of selection/Eligibility:
This position is open to individuals who meet all of the essential requirements, the Conditions of Employment stated below, and whose applications are received by the closing date.
Essential Qualifications:
Education:
Bachelor's degree from a recognized university in a discipline related to the job requirements (e.g. administration, communication) or an equivalent* combination of education, training and/or experience.
• Equivalent is defined as a combination of a minimum of three years' post-Secondary experience and/or vocational training
Language:
Fluency in English (oral and written)
Fluency in French (oral and reading comprehension)
Fluency in Swedish (oral and written)
Experience:
Minimum 2 years of recent* combined experience in front-line client service delivery and providing administrative services, providing logistical support, record-keeping and information management.
• Recent is defined as within the last 5 years.
Knowledge:
Knowledge of Microsoft Office (Word, Excel, Outlook)
Knowledge of standard office procedures and practices
Competencies:
Effective communication skills
Excellent interpersonal skills and client focus
Sound judgment
Superior organizational and time-management skills
Superior attention to detail
Adaptability/Flexibility (flexible and able to adapt to changing work pressures and range of tasks)
Asset Qualifications:
Ability to write in French
Client service experience working with a diplomatic mission or international organization
Experience working with client-management software
If candidates meet any or all of these asset qualifications, they must clearly demonstrate how they meet them in their curriculum vitae.
Organizational Needs:
Operational Requirements:
Ability to work overtime outside normal working hours
Ability to work on Swedish holidays when the Embassy is open
Conditions of Employment:
Eligible to reside and work in Sweden.
Eligible to obtain and maintain a Reliability status (security screening).
How to apply:
Candidates must submit their applications to
STKHMCompetition-Concours@international.gc.ca by the stipulated deadline.
Candidates' applications must include a cover letter and a curriculum vitae, written in English or French, that capture how they meet all Essential Qualifications and any Asset Qualifications.
Important notes:
Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
Communication for this process will be sent via email or telephone. It is the responsibility of the candidate to ensure accurate contact information is provided, including an email address that accepts email from unknown users (some email systems block these types of email).
References will be sought from candidates who reach the interview stage, and reference checks may form part of the selection process.
Please note that the Embassy of Canada in Stockholm does not sponsor work permits directly or indirectly.
The Embassy of Canada in Stockholm does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
If screened candidates need any special assistance in terms of attending exams or interviews, they must notify the Embassy when invited to participate in the selection process.
The results of this competition may also be used to establish an eligibility list for similar openings at the Embassy.
Varaktighet, arbetstid
Tillsvidare
Heltid
Working hours: 37.5 hours per week, Monday to Friday Tillträde
OMGÅENDE
Publiceringsdatum2016-03-01ErsättningFast månads- vecko- eller timlön
Starting base annual salary 323,284 SEK
Så ansöker duSista dag att ansöka är 2016-03-13
Hur man ansöker:
Kandidaterna måste lämna in sina ansökningar till:
Ansökan kan skickas till e-postadress:
STKHMCompetition-Concours@international.gc.caFöretagCanadian Embassy
AdressCanadian Embassy
Box 161 29 , 103 23 Stockholm
11121 STOCKHOLM
KontorsadressKlarabergsg. 23
Övriga kontaktuppgifterTelefonnummer: 084533000
Jobbnummer 2698679
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