Office Manager to Chiesi
Adecco Sweden AB / Receptionistjobb / Stockholm
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Visa alla receptionistjobb i Stockholm,
Solna,
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hela Sverige Visa alla jobb hos Adecco Sweden AB i Stockholm,
Solna,
Lidingö,
Sundbyberg,
Danderyd eller i
hela Sverige About the Role:
Are you a proactive and organized individual with a passion for office management and administrative support? If so, we have an exciting opportunity for you as an Office Manager at Chiesi. In this role, you will play a crucial part in ensuring our office operates efficiently, securely, and in a pleasant environment. You will also serve as a personal assistant to our General Manager, support our Finance team, and contribute to various local and corporate projects.
This role is as a consultant via Adecco with planned start within immediate affect and will initially go on for 6 months. For the right candidate there are possibilities for extension.
Key Responsibilities:
• Ensure the Chiesi office is well-equipped to support business needs and employee comfort.
• Manage office supplies, ergonomic workspace arrangements, and office guidelines.
• Collaborate with IT to maintain common equipment and functionality.
• Gather and address feedback on office comfort and take initiative for improvements.
• Coordinate with security and IT for office security measures.
• Liaise with GM/HR for escalated issues requiring decisions/budget.
• Support internal events, meetings, and conferences logistics.
• Assist in onboarding new colleagues, including administrative tasks and ordering flowers for their first day.
• Manage relationships with office service vendors.
• Report sustainability data quarterly for the Chiesi office.
• Handle the switchboard service.
• Receive and manage post and packages.
• Order changes for waste containers.
• Handle archiving tasks.
Personal Assistant to the General Manager:
• Manage the GM 's daily agenda and resolve schedule conflicts.
• Arrange business trips and report travel expenses.
• Assist in preparing PowerPoint presentations.
• Coordinate annual conferences and management events.
• Provide general administrative support to the General Manager.
Finance Support:
• Handle Purchasing Requisitions and Goods/Services Receipts in SAP related to the cost centers of our General Manager and other Supporting Functions.
• Local and Corporate Projects:
Qualifications
In order to excel in this role we believe that you
• Have previous experience as an office manager in matrix organisation
• Have well equipped language skills in both Swedish and English
• Can comprehend a digital atmosphere with tools like MS Office effortlessly
Contact Information:
If you have any questions regarding registration please contact
info@adecco.seIf you have any questions about this position or the recruitment process, please feel free to reach out to our dedicated recruiter via
jesper.jenefjard@adecco.seWarm welcome with your application!
Ersättning Fast lön
Så ansöker du Sista dag att ansöka är 2023-11-20
Klicka på denna länk för att göra din ansökan Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "ref-43749".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Adecco Sweden AB (org.nr 556447-2677),
http://www.adecco.se/ Kontakt Business Manager
Jesper Jenefjärd
Jobbnummer 8245305
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