Facilities Assistant
International Idea / Kontorsjobb / Stockholm
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hela Sverige Visa alla jobb hos International Idea i Stockholm Publiceringsdatum2015-12-22Beskrivning av verksamhetenInternational IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.
International IDEA's notable areas of expertise are: electoral processes, political parties, constitution-building processes, democracy and gender and democracy assessments. International IDEA works worldwide. It is based in Stockholm, Sweden, and has offices in Brussels, New York, Latin America, Africa and Asia.
Context
The Facilities Assistant assists with the management of the day-to-day operations of the office premises and equipment, with a focus on promoting an effective and safe working environment.
Dina arbetsuppgifter• Deals with all general enquiries within Reception, including email enquiries;
• Processes all invoices, expense forms and requests for payments; Uploads contracts to Maconomy;
• Operates the telephone switchboard;
• Receives visitors, manages the operation of the guest book and badge system;
• Responsible for locking and unlocking the office premises and setting the burglar alarm;
• Books couriers and taxis as requested;
• Receives and dispatches small parcels via courier services;
• Sorts and distributes incoming and internal post;
• Processes outgoing mail, including operation of the franking machine;
• Provides special postal services such as recorded delivery;
• Responsible for dispatching all parcels, paperwork, materials and equipment throughout the building;
• Assists with unloading delivery vehicles;
• Receives and records deliveries;
• Assists with office moves;
• Undertakes conference room set-up for meetings; May also be required to undertake related cleaning/tidying activities;
• Monitors and restocks vending machines including routine cleaning and ordering supplies;
• Undertakes minor maintenance work such as lamp changing.
General Profile
• Has developed knowledge and skills through formal training or work experience;
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Integrates a gender and diversity perspective in all activities.
Education and Experience
• One (1) years' experience in a similar role; Hands-on and energetic role - the individual is regularly required to stand and must regularly lift 15 Kg, frequently lift 25 Kg and occasionally lift and/or move more than 35 Kg;
• High school diploma and preferably post-secondary education;
• Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage.
Varaktighet, arbetstid
Tillsvidare
Heltid
Two (2) year fixed term appointment
Tillträdejanuari
ErsättningFast månads- vecko- eller timlön
Salary 22 856 SEK per month.
Så ansöker duSista dag att ansöka är 2016-01-03
Applications should be submitted no later than 3 January 2016. Please note that all applications must be made in English.
FöretagInternational IDEA
AdressInternational IDEA
10334 STOCKHOLM
Övriga kontaktuppgifterTelefonnummer: 00
Jobbnummer 2590310
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