Adminstrativ assistent inom fastighet och IT.
Australian Embassy / Administratörsjobb / Stockholm
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Location Australian Embassy, Stockholm
Position number 6696
Title Property and IT Administrative Officer
Classification LE3
Reports to (title) Office Manager
Contract Employment will be offered as on-going permanent position subject to successful completion of a 6 month probation period.
Working Hours 37.5 hours - Monday to Friday
Gross Monthly Salary SEK 28,513
Commencement date June 2016
About the Australian Government's Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia's security, enhancing Australia's prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia's pursuit of global, regional and bilateral interests.
About the position
The Australian Embassy is seeking a full time Property and IT Administrative Officer. The position requires a self-starter who is able to work independently and can demonstrate a high level of initiative, energy, judgement and discretion. The successful candidate must have strong organisational and communication skills, including the ability to liaise effectively with a wide range of people, and good writing and research skills. Above all, the applicant must be able to work well under pressure as part of a small and dynamic team. Fluency in English and Swedish is essential.
The job description for the position and the selection criteria that the Interviewing Committee will use to assess applicants' suitability for the positions, are enclosed. Applicants must address each of the selection criteria. Applications that do not specifically address the selection criteria will not be considered.
Position summary
This position provides a range of property services and also undertakes general administrative support for the Australian Embassy in Stockholm. The position also performs the role of Local Area Network Administrator (LANA) and maintains the Embassy's Satin Low network, communication systems and equipment.
The key responsibilities of the position include, but are not limited to:
• Under direction of the Office Manager, undertake property management duties for the Chancery and official residences, including; property searches, liaison with the DFAT Property Management Services Provider and supervision of tradesman/contractors.
• Coordinate procurement and disposal requirements for furniture and fittings, motor vehicles and ICT equipment and management of the annual asset stocktake for the Embassy.
• In consultation with the Office Manager, conduct property audits to assess compliance with local and Australian Work Health & Safety requirements and make recommendations for compliance.
• Undertake Local Area Network Administrator (LANA) duties including, maintenance of Satin Low network, user accounts and provision of ICT support for security systems, including CCTV, voice communication, hardware devices, access control and alarm systems.
• Maintain the Embassy's website, Facebook and local applications.
• Liaise with external service/utility providers regarding contracts and billing.
• Undertake projects and research as required and provide general administrative advice and assistance to the Senior Administrative Officer (SAO).
• Prepare invoices for payment and submit to Accounts for processing in accordance with Departmental procurement guidelines.
• Provide backup support to the accounts position as required.
SELECTION CRITERIA
• Demonstrated experience in financial and/or property management.
• A willingness to learn or demonstrated skills/experience managing and/or maintaining computer systems and ICT networks, including hardware and software.
• Proficiency in SAP and Microsoft Office software applications.
• Sound written and oral communication skills in English and Swedish.
• Sound interpersonal skills and the ability to establish and maintain effective stakeholder relationships.
• Demonstrated capacity to work effectively and cooperatively in a small team environment, including an ability to work with limited direction and to exercise initiative and judgement and to prioritise and manage multiple tasks and deadlines.
PREPARING YOUR APPLICATION
Your application should include:
1. Employment & Qualification Background -
The form is attached for completion.
2. Contacts for two referees -
You need to provide contacts for two referees who are familiar with your professional as well as personal skills and competence. In most cases referees are not contacted unless you are shortlisted for the position, however if we have a tight timeframe we may contact referees before interviews.
3. Curriculum Vitae
Please attach a current curriculum vitae.
4. Selection criteria -
Applicants are required to address the selection criteria by completing Attachment C. For each criteria, applicants should limit their response to 350 words. Appendix 1 provides useful information on how to address the selection criteria.
Your completed application package must be emailed by 1600 on Friday 15 April 2016 to
cathy.arley@dfat.gov.auWe thank all applicants for their interest; however only those selected for an interview will be contacted.
Please note that applications received from individuals who do not meet the security requirements of the position will not be considered.
If you like to have an electronic attachment please request one by sending an email to
cathy.arley@dfat.gov.auVaraktighet, arbetstid
Tillsvidare
Heltid
Vi tillämpar 6 månaders provanställning
Publiceringsdatum2016-03-31TillträdeJuni eller enligt överenskommelse.
ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2016-04-15
Your completed application package must be emailed by 1600 on Friday 15 April 2016 to
cathy.arley@dfat.gov.auAnsökan kan skickas till e-postadress:
cathy.arley@dfat.gov.auKontaktCathy Arley
cathy.arley@dfat.gov.auFöretagAustralian Embassy
AdressAustralian Embassy
Box 824
10136 STOCKHOLM
KontorsadressKlarabergsviadukten 63
Övriga kontaktuppgifterTelefonnummer: 08-54518000
Faxnummer: 08-54518009
Jobbnummer 2754971
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