Administrative assistant
Autowatch Europe Filial / Administratörsjobb / Malmö
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hela Sverige Visa alla jobb hos Autowatch Europe Filial i Malmö,
Stockholm eller i
hela Sverige Purpose of Job:
To ensure that the switchboard is always answered OTIF (on time and in Full) and calls handled in a professional manner. Also to ensure that all orders, exchange invoices, credit notes are generated accurately and OTIF. Take care of all filing, collection of monies, follow up outstanding payments, load and follow up orders, receipt of shipments and ensure that they are OTIF. Load customers and manage outstanding orders and accounts. Check in Stock and verify that it is correct and manage stock requirements. Liaise on a daily basis with head office on all the above. Secretarial duties required.
Main tasks of Job
• Answering of switchboard and transfer of calls / taking messages
• Update customer database on the AIMS
• Handling Petty Cash (For Ad hoc items)
• Invoicing
• Stock control and management of all stock.
• Double Checking Banking done by Branch MD
• Generate invoices, RMA's and credit notes on internal Syspro system
• Generate manual invoices when Syspro is not working
• Daily receipting
• Liaise and track with the mother companies sales department on fulfilment of orders and all financial requirements.
• Collocate all invoices and other documents required by our tax consultant for tax authorities
• Manage and update the customer DATA BASE
• Responsible for planning , booking all travel and accommodation arrangements for all staff
Technical Responsibilities
Become familiar with the workings of the Alcohol Interlock to be able to assist customers
Important Contacts: (on work related issues, inside, outside the organisation, and excluding Supervisor)
Advises:
• Mother company Sales department
• Local customer
• Branch Administrator
• Branch Managing Director
Liaises with:
• Mother company Sales department
• Local customer
• Branch Administrator
• Branch Managing Director
Minimum Qualifications
• Grade 12 ("Gymnasium" in Swedish) or higher
• PC Literate
• Syspro (Advantageous will receive in house training) Syspro (Advantageous will receive in house training)
Experience Required (eg. previous job experience and ideal career path before reaching this position):
• 2-3years switchboards/admin experience
Person Specification
• Pay attention to detail
• Attention to deadlines
• Accurate message taking
• Team player
• Efficient and effective
• Proficient in the English and Swedish language both reading and writing
Publiceringsdatum2014-09-24Arbetstider och omfattningTillsvidare
Heltid
Fulltime permanent position with 6 months probationary period.
TillträdeAs soon as possible
ErsättningFast lön
Så ansöker duSista dag att ansöka är 2014-10-15
The application should be sent in to the above mentioned e-mail address. The recruitment will be on-going as we receive the applications.
Ansökan kan skickas till e-postadress:
info@autowatch-europe.comKontaktManuel Ferreira 0770 - 350 311
info@autowatch-europe.comMaria Wassberg 0770 - 350 311
info@autowatch-europe.comFöretagAutowatch Europe Filial
AdressAutowatch Europe Filial
Lilla Varvsgatan 14
21115 MALMÖ
KontorsadressLilla Varvsgatan 14
Övriga kontaktuppgifterTelefonnummer: 0770350311
E-postadress:
info@autowatch-europe.com Jobbnummer 2008585
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