Senior IT Project Manager & Recruitment Lead
Söderberg & Partners Heartpace AB / Datajobb / Stockholm
2025-04-01
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Overview
We seek a results-driven Senior IT Project Manager & Recruitment Lead with at least 5+ years of proven experience in IT project management and recruitment within SaaS/IT environments. This role demands a leader who will own end-to-end project execution, enforce agile best practices, and command global recruitment with uncompromising standards. Also, you will be responsible for the technical pre-boarding and onboarding of new employees, ensuring strict adherence to ISO 27001:2022 standards and facilitating seamless integration into the team. Proficiency in AI tools like ChatGPT or similar is required to drive innovation and problem-solving.
Key Responsibilities
Project Management & Agile Leadership
Total Accountability: You will have full ownership over the entire project lifecycle-from meticulous planning to flawless execution and delivery.
Strategic Roadmap Execution: Develop and enforce rigorous project roadmaps that align precisely with our corporate objectives. All progress must be communicated transparently to executive leadership.
Agile Mastery: Serve as the certified Scrum Master. You must lead and enforce agile ceremonies (sprint planning, daily stand-ups, sprint reviews, and retrospectives) to ensure constant improvement and accountability.
Task Breakdown & Oversight: Use tools such as Jira and Notion to convert complex initiatives into straightforward, actionable tasks.
Cross-Functional Command: Mandate strict collaboration between development, product, and business units, ensuring every stakeholder is aligned and high productivity is achieved.
Resource & Capacity Management: Manage resource allocation and capacity planning to maintain balanced workloads and enforce priority alignment.
Documentation & Process Enforcement: Maintain detailed, up-to-date project documentation and processes using tools like Confluence or Notion.
Recruitment & HR Operations
Global Talent Acquisition: Lead the international recruitment process with a strict focus on quality. You will source, interview, and onboard the best IT professionals.
Role & Competency Definition: Collaborate with leadership to create detailed, non-negotiable job roles and competency frameworks that meet the highest standards in IT and SaaS.
Compliance & Onboarding: Ensure every recruitment process complies with local and international regulations.
Technical Pre-boarding & Onboarding: Oversee the technical pre-boarding process by creating essential accounts in Google Workspace, Jumpcloud, 1Password, etc. This responsibility includes ensuring all onboarding activities adhere to ISO 27001:2022 requirements, including coordinating introductory meetings to integrate new hires seamlessly into the team.
HR Administration: Manage all HR tasks - employment contracts, job postings, and onboarding documentation.
Financial & Operational Management
Budget & Invoice Control: Oversee and manage the development team's financial aspects, including budgeting, invoice processing, and cost allocation.
Billing Coordination: Enforce stringent billing operations across departments, ensuring all payments and internal cost tracking meet our high standards.
Operational Process Improvement: You are expected to drive process enhancements using data-driven insights and enforce high operational standards.
Corporate Events & Executive Support
Event & Travel Logistics: You will be fully responsible for organizing corporate events, team-building activities, and business trips.
Executive Support: Provide direct, high-level support to the CTO by managing strategic, operational, and administrative tasks,
Compliance Leadership: Act as the primary authority for ISO 27001:2022 compliance and internal audits, ensuring that all operations meet or exceed regulatory requirements.
Required Skills & Competencies
Experience: At least 5+ years of direct, high-impact experience in IT project management and recruitment. Only candidates with a proven track record in similar high-stakes environments will be considered.
Technical & Agile Mastery: Demonstrable, in-depth expertise in IT project management, Agile methodologies, Scrum, and tools like Jira, Notion, Bitbucket, Confluence, Trello, Git, and Figma. Proven ability to deliver projects with zero tolerance for delays.
Collaboration & Communication Tools: Proficiency in modern collaboration and communication tools such as Slack, Microsoft Teams, and Zoom is essential to ensure seamless remote and in-office coordination.
AI Tools Proficiency: Proven experience working with ChatGPT or similar AI tools is a must to drive innovation and streamline operations.
Problem-Solving Mindset: A proactive, solutions-oriented approach is essential for troubleshooting and resolving complex challenges swiftly.
Availability & Responsiveness: Must be highly available and responsive, ready to address critical issues promptly to ensure uninterrupted business operations.
Global Recruitment Expertise: Extensive experience designing and executing rigorous global recruitment strategies with demonstrable success in securing top-tier IT talent.
HR & Compliance Proficiency: Deep knowledge and hands-on experience with HR operations, including contract management, onboarding, and compliance with international hiring regulations.
Financial Discipline: Strong financial acumen with proven experience managing budgets, invoices, and operational costs, ensuring absolute accuracy and fiscal responsibility.
Multilingual Proficiency: Upper-Intermediate or higher proficiency in English and Chinese (HSK4 or equivalent) are mandatory for effective cross-border operations.
Executive Support & Strategic Leadership: Proven track record in providing precise, executive-level support and managing critical projects in fast-paced, high-growth environments.
Operational Rigor: Demonstrated ability to enforce process improvements and uphold the highest standards of quality and efficiency.
Cultural Adaptability: Proven ability to work effectively in diverse, global environments, adapting swiftly to evolving business needs while maintaining strict standards.
Så ansöker du Sista dag att ansöka är 2025-04-18
E-post:
info@heartpace.com Omfattning Detta är ett heltidsjobb.
Arbetsgivare Söderberg & Partners Heartpace AB (org.nr 556575-7530)
Arbetsplats Söderberg & Partner Heartpace AB
Kontakt CEO
Henrik Dannert
henrik.dannert@heartpace.com Jobbnummer 9257028