Secretary to an EU-institution

Stockholm Nord / Administratörsjobb / Stockholm
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Academic Work is seeking, on the customer's behalf a secretary for full-time and with good chance of extension. Our customer contributes to strengthen Europe's defense against infectious diseases such as influenza, SARS and HIV / AIDS. The workforce is relatively small but has an extensive network of partners within the EU and in the EEA- and EFTA-countries. The company cooperates with national health authorities to strengthen and develop early warning systems and disease surveillance across the EU. Through these networks, the company has Europe's collective expertise in health research at their disposal and can thus provide reliable scientific advice on the risks of new infectious diseases.

This assignment is part of our personnel placement, which means that you will be employed by Academic Work but will work as a consultant at one of our customer companies.

The Role
As a secretary you will be involved in the communication with the top management, organize high level meetings and taking notes at meetings, prepare documents, budget preparation, handle the agenda and other administrative tasks.

Work tasks:
• Providing general support by receiving incoming calls, mail and documentation
• Dealing with the interpreters
• Communicating any other practical information to them as required
• Organizing and coordinating appointments, meetings, missions trips
• Responding to queries and request for information and documentation whilst exercising tact, discretion and confidentiality
• Take minutes, transcribe, prepare and finalize letters, text edit and quality check notes and documents
• Manage missions, meetings and absences
• Setting up and maintaining effective filing system
• Electronic and paper documents management (mailing, typing, photocopying, scanning, filing and archiving)
• Carry out various administrative tasks such as diary-keeping and ordering office supplies
• Performing any other supporting task assigned by the supervisor.

We are looking for someone who

Experiences/personal characteristics:
• A level of post-secondary education attested by a diploma
• Minimum of 4 years of relevant professional experience
• Proven experience and knowledge in the areas mentioned in the job description
• Good knowledge of MS Office (Word, PowerPoint, Excel and Outlook)
• Discretion in handling confidential information
• Excellent organizational skills and ability to prioritize
• Excellent administrative skills
• Service oriented, humble and ability to work under pressure and tight deadlines.

Language skills needed:
• Excellent English
• Swedish is a plus

Do you have what it takes? Submit your application at our website soon, the position may be filled before the deadline. We only accept applications through our website.

START: Immediately
SCOPE: Full-time, 6 months with good chance of extension
LOCATION: Stockholm
CONTACT: Hedvig Svärd
If you have questions regarding this position please email them at stn01@academicwork.se during office hours. Please state AnnonsID in your email.

We are Home of the Young Professionals. We offer jobs for students or those who have completed their studies and have up to five years of work experience. With us, you can work as a consultant on specific client assignments or you can become employed directly by one of our customer companies through our recruitment service. Find out more on our web site www.academicwork.se.

PROTECTION OF PERSONAL INTEGRITY
When you submit your applicat

Publiceringsdatum
2013-09-05

Arbetstider och omfattning
Visstidsanställning 6 månader eller längre
Heltid

Ersättning
Fast lön

Så ansöker du
Sista dag att ansöka är 2013-10-04
Ansökan kan tyvärr inte göras via e-post.

Företag
STOCKHOLM NORD

Adress
STOCKHOLM NORD
DROTTNINGGATAN 23
58225 LINKÖPING

Kontorsadress
LINDSTEDTSVÄGEN 24
STOCKHOLM

Övriga kontaktuppgifter
Telefonnummer: 020-373840

Jobbnummer
1645530

Observera att sista ansökningsdag har passerat.

Secretary to an EU-institution

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