Personal Assistant to Director of Science
European Spallation Source Eric / Ekonomiassistentjobb / Lund
Observera att sista ansökningsdag har passerat.
Visa alla ekonomiassistentjobb i Lund,
Lomma,
Staffanstorp,
Burlöv,
Kävlinge eller i
hela Sverige Visa alla jobb hos European Spallation Source Eric i Lund,
Malmö,
Linköping eller i
hela Sverige The Science Directorate at the European Spallation Source Eric in Lund, Sweden, invites applications for a Personal Assistant to the Director of Science.
Description of ESS
The European Spallation Source (ESS) is a European Research Infrastructure Consortium (ERIC), a multi-disciplinary research facility based on the world's most powerful neutron source. The unique capabilities of this new facility will both greatly exceed and complement those of today's leading neutron sources, enabling new opportunities for researchers across the spectrum of scientific discovery, including life sciences, energy, environmental technology, cultural heritage and fundamental physics.
Description of main responsibilities
As Personal Assistant to our Director of Science you will provide appropriate and high-quality support in an efficient and proactive manner, and give support and expertise to other team members within your area of responsibility.
This entails taking everyday decisions regarding venues, activities, etc. for on-site and off-site meetings in line what is agreed with Director, coordinating activities as needed to meet responsibilities and providing feedback and suggestions for solution to management.
Your palette of work will be spread out in, but are not limited to, the below areas:
PA DUTIES
• Keeping track of Director's e-mail and calendar, being proactive in solving planning conflicts and re-arranging schedules/meetings
• Booking meetings
• Making meeting agendas
• Answering questions in Director's absence, in the best way possible
• Perform duties as delegated by the Director
TRAVEL ARRANGEMENTS
• Take care of travel bookings and all arrangements around business trips for Director and Deputy Director
• Travel guidance and other assistance for visitors to Director
• Make travel expenses for Director and Deputy Director
MEETINGS AND CONFERENCES
• Organise Scientific Advisory Committee meetings that occur twice a year, including invitations, agendas, booking hotel, transportation and managing all the practicalities with the meeting
• Organise In-kind Collaboration Board meetings that occur two to three times per year including invitations, conference booking and to participate in the meeting taking meeting minutes
• Organise other meetings for the Director
• Manage the Science Management Team meetings including minutes of meetings
GENERAL DUTIES
• Information of different kinds to Science Directorate staff
• Organise and rationalise the administrative work by implementing or improving, routines
• When needed, adapt current routines to our organisation
• Contribute to a positive, creative and open working atmosphere
Qualifications
The successful candidate has an educational background within administration, preferably on university level, and at least five years of experience of similar work in an international organisation. We require a high level of professionalism and a strong ability to relate to people of all levels and nationalities. Furthermore, we also require the ability to maintain confidentiality and a high degree of discretion.
Knowledge of working with IT tools such as MS Office to a high standard of excellence is a prerequisite and we expect excellent oral and written English skills. Knowledge of other European languages, preferably Swedish, would be an advantage.
On a personal level, we need someone who is passionate, enthusiastic, and a team player with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities.
Our work environment is characterised by fast growth, fast pace of work, and an international atmosphere with highly academic personnel. You must therefore enjoy the diversity of such and have a personality suited for the challenges it holds. In this growing organisation you will have the possibility to take part in developing new routines and processes. Our work environment is exciting and forward thinking and relies heavily on personal initiative.
Duration & Location
The position is permanent with six months' initial probationary period. Your work place will be situated in Lund, Sweden.
Start date
The position is to be filled as soon as possible.
Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on "apply" and following the instructions. Please note we only accept applications via the ESS website or ESS intranet.
The deadline for applications is 18 June 2017.
The recruitment process is ongoing and the deadline may be shortened. Therefore, we recommend that applications be submitted as soon as possible.
For more information regarding the ESS recruitment process, please follow this link
https://europeanspallationsource.se/ess-recruitment-process. For further information regarding the position, please contact recruiting manager andreas.schreyer(a)esss.se or eva.lagrelius(a)esss.se for further information. Regarding the recruitment process, please contact HR linda.sima(a)esss.se.
Varaktighet, arbetstid
Heltid/ Ej specificerat
Publiceringsdatum2017-05-29ErsättningFast lön
Så ansöker duSista dag att ansöka är 2017-06-18
Klicka på denna länk för att göra din ansökanFöretagEuropean Spallation Source ERIC
AdressEuropean Spallation Source ERIC
Tunavägen 24
22363 Lund
KontorsadressTunavägen 24
Jobbnummer 3524500
Observera att sista ansökningsdag har passerat.