Personal Assistant (PA) to HR, Negotiation & Labour Law
AstraZeneca / Ekonomiassistentjobb / Göteborg
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hela Sverige Are you an organized PA? A self-starter with ability to multi-task effortlessly? Would you like to apply your excellent administrative skills in an international and dynamic company? Then you might be the one we are looking for!
We are now recruiting a PA to support the Senior Director in the Negotiation & Labour Law (NELL) function at AstraZeneca Gothenburg.
AstraZeneca is a science led global organization with a single ambition - we pursue ground breaking science to improve the lives of patients. As a vital part of AstraZeneca's HR department, the NELL function provides labour law expertise throughout the business organizations in AstraZeneca Sweden, including union relations, negotiations, policies and agreements.
Main Duties and Responsibilities
The purpose of the PA role is primarily to provide full administrative support to Senior Director NELL as well as broader department support in some areas. Tasks may include functional activities, representing the Seniorr Director in communication/responses to different stakeholders, booking meetings, maintaining documentation, establishing systems and structures.
For example:
Calendar/Inbox management: Proactively manage diary to optimise schedule, and answer or redirect enquiries from internal or external sources. For support, ensure inbox priorities are dealt with promptly and efficiently.
Travel and Expenses/ Purchasing and Invoicing: Manage international travel and visa arrangements, monitoring spend and driving efficiencies, and ensure compliance when processing and reconciling expenses, and raising Purchase Orders.
Meeting and Events: Co-ordinate and schedule internal and external (including international) meetings, make travel arrangements, and where required attend meetings to manage agendas, record actions and monitor progress
Technology/IT skills: Maintain and develop expertise in appropriate IT, travel booking and other systems and coach others where possible.
Essential requirements
* Proven track record as a PA or Senior Administrator supporting Directors, VPs and/or line management staff in a complex, international organisation
* Excellent written and verbal communication skills in both English and Swedish
* Excellent organisation skills and the ability to manage multiple projects/ tasks simultaneously and effectively, identifying high priority, urgent tasks for immediate action so that all activities are completed accurately and on time
* Provide a high quality, professional support service, working independently without day to day direction
* Able to network and influence to develop solutions
* Experience in handling sensitive information in a confidential and discrete manner
* Able to challenge the status quo, think beyond the role and act upon opportunities to work more effectively
* Flexible, adaptable and collaborative approach
* Knowledge of MS office, Outlook, Calendar, PowerPoint, Box and web-based systems
* Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations and priorities
* Can create and maintain systems for efficiency for both self and others
* Customer service skills
If you are interested, apply now!
Welcome with your application no later than July 1, 2018. Please apply as soon as possible since we are continously screening candidates.
AstraZeneca is a global, innovation-driven biopharmaceutical company that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases. In addition to being one of the world's leading pharmaceutical companies, AstraZeneca is proud to provide a unique workplace culture that inspires innovation and cross-boundary collaboration. Within this environment employees are empowered to express diverse perspectives, and are made to feel valued, energized and rewarded for their ideas and creativity.
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.
Varaktighet, arbetstid
Heltid Permanent
Publiceringsdatum2018-06-17ErsättningNot Specified
Så ansöker duSista dag att ansöka är 2018-07-01
Ange följande referens när du ansöker: R-028755
Klicka på denna länk för att göra din ansökanKontaktAstraZeneca
ulrica.marklund1@astrazeneca.comFöretagAstraZeneca
AdressAstraZeneca
43183
43183 1480
KontorsadressPepparedsleden 1
Jobbnummer 4208704
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