Office Coordinator
Artificial Solutions / Administratörsjobb / Stockholm
Observera att sista ansökningsdag har passerat.
Visa alla administratörsjobb i Stockholm,
Solna,
Lidingö,
Sundbyberg,
Danderyd eller i
hela Sverige Visa alla jobb hos Artificial Solutions i Stockholm Artificial Solutions is looking for a bright and multitasking Office Coordinator who will be responsible for the smooth running of a number of office premises (primarily Stockholm and Hilversum).
This is a wide-ranging role involving mostly administrative and assistance functions and is key to the proper functioning of the company and its relations to its employees, customers and service providers.
The Office Coordinator is to make sure the employees get the best standards in office and administrative support, customers and service providers receive best in class attention and a highly professional image of the company.
The position will focus upon:
• Meeting and greeting visitors in a prompt manner and advising hosts of guest arrival.
• Answering phones and relaying messages.
• Managing office environment, kitchen and meeting rooms to ensure they look tidy and professional, including tidying of rooms between sessions, coordination of room bookings, ensuring AV equipment is provided, any hospitality and catering requirements are met.
• Regular management of office supplies and consumables, stationery and kitchen consumables.
• Arrange company events and travel bookings.
• Oversee maintenance of all office equipment and furniture incl. air con, alarm, telephones, bathroom, etc.
• Negotiation with office related suppliers, owning the relationship, supervising the services, attesting invoices, etc.
• Keep track of office, travel & expenses costs, reconcile with accounting and produce monthly reports and analysis, controlling deviations and suggesting improvements.
• Ensure all incoming invoices and business expenses are appropriately processed and passed to the company Accountant in a diligent manner.
• Liaison with cleaners to ensure a high standard of cleanliness is maintained throughout the building.
• Liaison with the landlords to highlight any building issues which arise, monitoring this through to completion.
• Manage the postal and courier services to ensure the best possible, cost effective, service is obtained.
• Assist the HR Team with staff attendance and punctuality tracking, induction sessions with newcomers, etc.
• Liaison with the HR Team to ensure that the company complies with Health & Safety requirements.
• Undertake any other ad-hoc projects.
Position Requirements
• At least 2-3 years of experience in an office environment, providing administrative, secretarial and receptionist services to a middle sized company.
• A good working knowledge of Word, Excel, email and Internet search and navigation is required.
• Educational background in business administration and/or accounting will be a plus.
Personal Skills and Abilities:
• Excellent interpersonal skills, with a professional, friendly and positive outlook are a MUST.
• Eye for detail and perfectionists view of service standards.
• Able to manage multiple priorities and well organized.
• Flexible and open-minded, with a methodical, pragmatic and proactive approach.
• Able to work autonomously with minimal supervision.
Language skills:
• Swedish at native level.
• Good written and spoken English.
• Any additional European language is a plus.
What we Offer:
• Young, outgoing, flexible and international work environment.
• Continuous learning and excellent career opportunities in a dynamic international company.
• Competitive compensation package.
Please note that just applications in English will be taken into consideration.
Publiceringsdatum2013-01-08Arbetstider och omfattningTillsvidare
Heltid
ErsättningFast lön
Så ansöker duSista dag att ansöka är 2013-02-01
Klicka på denna länk för att göra din ansökanAnsökan kan tyvärr inte göras via e-post.
FöretagArtificial Solutions
AdressArtificial Solutions
Österlånggatan 43 4tr
11131 Stockholm
KontorsadressÖsterlånggatan 43 4tr
Stockholm
Jobbnummer 1432188
Observera att sista ansökningsdag har passerat.