Financial Assistant
Global Water Partnership Organisation / Ekonomiassistentjobb / Stockholm
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FINANCIAL ASSISTANT
JOB TITLE: Financial Assistant
REPORTS TO: Head of Finance and Administration (HoFA)
TEAM MEMBERS: Head of Finance and Administration, Financial Officers, Office Service Manager and HR Officer
SALARY CATEGORY: A. Assistant
DURATION: 2 year contract
BACKGROUND
The Global Water Partnership (GWP) is a worldwide action network and an intergovernmental organization, which supports countries and regions in their efforts to implement more equitable and sustainable management of their water resources. Created in 1996, the network now spans more than 80 countries in 13 regions worldwide, linked through our global secretariat located in Stockholm, Sweden. More information can be found at
www.gwp.org.SCOPE OF THIS POSITION
The Financial Assistant works in the Finance and Administration Unit to ensure a high quality, accurate and timely accounting, reporting, and execution of payments to suppliers and personnel. The position reports to the Head of Finance and Administration and works closely with the Team members and the Secretariat.
LOCATION: GWPO Secretariat in Stockholm
SPECIFIC DUTIES
Process supplier invoices and reimbursables
Process travel claims and international payments
Prepare and process customer invoices
Update per diem rates twice per year
Register vouchers in the accounting system
Prepare and submit quaterly VAT reports
Assist the Financial Officers in the monthly closing of books
Keep an updated Supplier Register and Accounting Manual
Ensure filing and archiving of accounting documents
Responsible for updating the Accounting System and the technical maintanance, and contact person for the provider
Continuoulsy improve adminstrative and financial routines within the Finance/Admin Unit
Back up function for the Financial Officers
Reconciliation
Plan, secure and carry out timely monthly reconciliations of the Secretariat's Balance accounts
Assist the Head of Finance and Administration and the Financial Officers with preparations of monthly, quarterly and annual reports
Administration
Assist Office Services Manager and HR Officer with administrative office services tasks
Other duties, as assigned by the Head Of Finance and Administration
QUALIFICATIONS AND EXPERIENCE
At least three years education in accounting and business administration
At least 5 years of related work experience
Good knowledge of Visma Global or similar accounting system.
Advanced user of Windows and MS Office programs
Excellent command of spoken and written Swedish and English. Knowledge of French or Spanish an advantage. Reliable, valuing the importance of timeliness and accuracy
Strong interpersonal skills and integrity, experience of working in multi-cultural environments an advantage.
Excellent organisational capacity and resourcefulness
Please submit your cover letter and CV to
finassistant@gwp.org before 27 March 2013.
Please note that due to limited resources, we will only be able to respond to candidates who will be called for interviews. If you have not received a response within 2 months of the deadline, then you have not proceeded further in the selection process.
Publiceringsdatum2013-03-05Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
ErsättningFast lön
Så ansöker duAnsökan kan skickas till e-postadress:
finassistant@gwp.orgFöretagGlobal Water Partnership Organisation
AdressGlobal Water Partnership Organisation
Drottninggatan 33
11151 STOCKHOLM
KontorsadressDrottninggatan 33
STOCKHOLM
Övriga kontaktuppgifterTelefonnummer: 08-12138600
Jobbnummer 1484270
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