Executive Assistant to Vattenfall Corporate Security
Vattenfall / Administratörsjobb / Stockholm
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Vattenfall
Energy is our contribution to quality of life - day after day. With over 38 000 co-workers Vattenfall provides comprehensive electricity and heating offerings to several million customers in northern Europe. For the work ahead we need people who are fully dedicated to our customers and to a sustainable society - people like you.
Vattenfall Corporate Security is responsible for steering, coordinating and follow-up of Security within the Vattenfall Group. Our prime objective is to handle security related risks to protect our personnel, our operations and the national energy infrastructure. Our main responsibilities are: Information Security, Physical Security, Personnel Security, Event Security and National Security. Corporate Security has three Security Centers in Sweden, Germany and the Netherlands.
Main tasks and responsibilities
Executive Assistant for supporting the Head of Vattenfall Corporate Security as well as the Security Centers.
Making the day-to-day administration run in a smooth and effective way, including handling calendars, meetings, phone and e-mails, travel bookings and expenditure bills are part of this position. Coordinating the meeting schedule and being responsible for meeting agendas and material are also examples of the responsibilities this person will handle. This person will also be responsible for coordinating workshops and conferences within the unit as well as help in putting together and creating PowerPoint presentations.
You will work in an international team and act as point of contact for the whole team within Vattenfall Corporate Security located in other parts of Europe.
Other important issues:
• Assist the Security Centres with administrative tasks
• Handle management teams meetings and other events within Corporate Security (booking, invitations, notes and prepare presentations).
• Handle invoices, budget, follow-ups and prognosis for Corporate Security.
• Handle Information on Corpsec Intranet sites.
• Adminstrate Corpsec process- and IT-systems ("super user" for Livelink, VattIncident etc.)
Requirements
• We are looking for a qualified co-worker with sufficient experience from similar positions.
• Excellent communication skills in English
• Excellent knowledge in MS Office - Word, PowerPoint and Outlook in particular
Desirible with
• Experience from Security work
Skills in German, Dutch (other Vattenfall "languages")
Good knowledge in Livelink and other administrative IT-systems
Personal skills
• You are a pro-active and service minded team player.
• You are positive and outgoing and have easy to connect to people
• You enjoy having multiple tasks ongoing at the same time, often with tight deadlines
• You are flexible with high reliability
• You can handle confidential information in a professional standard
The position is located in Sweden, Stockholm/Sturegatan until Sep 2012. (Vattenfall move to Arenastaden, Solna sep 2012). The position is subject for national security clearance.
For more information about the position you are welcome to contact Magnus Ek,
• 46 70 399 12 19. For information about the recruitment process you are welcome to contact Anna Appelgren, Recruiter, +46-8-739 57 69.
Union representatives in Sweden:
Ilka von Dalwigk, Akademikerna, Anders Ekemar, Unionen, Lars-Göran Johansson, Ledarna, Anders Karlström, SEKO.
To get in contact with the representatives, please call Vattenfall's switchboard
• 46 8 739 50 00.
Welcome with your application with CV and cover letter via this page no later than June 5th 2012.
We look forward to receiving your application!
Publiceringsdatum2012-05-23Arbetstider och omfattningPermanent Position - Full Time
Så ansöker duSista dag att ansöka är 2012-06-05
Ansök online
Ange följande referens när du ansöker: 12340-HN-00021
Ansökan kan tyvärr inte göras via e-post.
Klicka på denna länk för att göra din ansökanKontaktFöretagVattenfall
AdressVattenfall
16287 Stockholm
Jobbnummer 1251377
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