Consular Assistant & IEC Assistant
Canadian Embassy / Administratörsjobb / Stockholm
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Embassy of Canada in Stockholm
Temporary replacement from April 2011 to September 2012 (exact end date to be confirmed later)
1. Position title : Receptionist / Consular Assistant
Position Number : LE-05 / EXT-301743
2. Position Title : International Experience Canada (IEC) Assistant
Position Number : LE-05 / EXT-415147
The Embassy is looking for 1 person working full-time (5 days per week) and 1 person working part-time (between 2-3 days per week). The distribution of duties between the 2 positions will be done when the candidates are selected.
Starting Salary: Full time: Annual 309 218 SEK Monthly 25 768 SEK
Part-time : Annual 154 609 SEK or Monthly 12 884 SEK
SUMMARY OF DUTIES
Receptionist / Consular Assistant
Under the supervision of Consular Officer, the incumbent operates the central telephone switchboard serving all programs of the Mission; controls security for physical access to the Chancery and provides frontline security services to the mission; provides information to visitors and callers related to all programs of the mission and answers general enquiries on Canada and Sweden; provides assistance and information to visiting Canadians, dual nationals and local Canadian residents; co-ordinates the issuance of passports and support the Consular Officer with his duties; provides travel services to the mission and provides secretarial services to Consular and Administration programs.
IEC Assistant
Under the general supervision of the Designated Immigration Officer, the incumbent acts as first point of contact for the Nordic countries "Working Holiday and IEC" Programs; performs routine application processing actions including revenue collection; responds to all mail, e-mail, phone enquiries on IEC received from potential clients, travel agents and the general public; prepare regular statistical reports; provide updated information to the mission's website and performs other related duties as required.
ESSENTIAL QUALIFICATIONS
N.B., failure to meet any of the essential requirements eliminates candidates from further consideration in the competition
• Having completed a secondary school diploma
• Fluency in English and Swedish (oral and written)
• Fluency in French (oral and written) - mandatory only for the receptionist position
• 1-2 years of experience in similar functions
• Good computer skills
RATED QUALIFICATIONS
Competencies
• Client Focus
• Teamwork and Cooperation
• Focus on quality and details
• Good Communication skills
• Initiative
DESIRABLE QUALIFICATIONS
• Understanding of French / Norwegian / Danish - desirable only for the IEC Assistant position
• Having previously participated in IEC / Youth Program
• Having a post-secondary education
• Experience in an international environment
CONDITIONS OF EMPLOYMENT
• Ability to maintain the required security clearance
• Valid work/residency permit for Sweden
METHOD OF APPLICATION
Please send electronically your CV, two (2) references and a brief letter describing how you meet the desired qualifications for this position to:
stkhm-ag@international.gc.ca . You can also submit your application by mail, at Embassy of Canada, HR Manager, Klarabergsgatan 23, 6th Floor, P.O. Box 16129, 10323 Stockholm.
Publiceringsdatum2011-02-09Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid/Deltid
April 2011-September 2012
ErsättningFast lön
Så ansöker duSista dag att ansöka är 2011-02-22
Applications should be received no later than 17h00, on February 22, 2011. In completing their applications, candidates should demonstrate that they meet all the essential qualifications and ensure that they relate their work experience to the summary of duties above. Only the qualified candidates will be contacted for further steps.
Ansökan kan skickas till e-postadress:
stkhm-ag@international.gc.caFöretagCanadian Embassy
AdressCanadian Embassy
Box 16129
10323 STOCKHOLM
KontorsadressKlarabergsgatan 23
KontaktuppgifterTelefonnummer: 08-4533000
Faxnummer: 08-4533016
Jobbnummer 846028
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