Consular and Administrative Officer
Danmarks Ambassad / Administratörsjobb / Stockholm
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hela Sverige Visa alla jobb hos Danmarks Ambassad i Stockholm The Embassy of Denmark in Stockholm is looking for a full time Administrative and Consular Officer on an open-ended local contract.
The position
Your tasks will i.a. include the following:
Administration
• General administration, including inventories, procurement, office supplies, archiving, etc.
• Housing management and facility management administration
• Communication (oral and written) with Swedish authorities
• Ad hoc assignments from the management team
Consular affairs
• Provide customer assistance to Danish nationals applying for passports at the counter
• Assist with data entry for various internal systems within passport, visa and residence permits
• Answer inquiries about Danish rules and regulation
• Other consular assistance, including advice and assistance to Danish nationals in crises situations, e.g. accidents, sickness etc.
The ideal candidate
• Excellent communication skills
• A structured mind-set and excellent planning and coordination skills
• Service-mindedness
• IT proficiency and solid skills regarding the Microsoft Office program
• Has the ability to work independently and as a team member, often under time pressure
• Has strict prioritization capabilities related to both time and tasks
• Is responsible and robust and willing to work extra hours occasionally when needed
• Has fluency in Swedish and/or Danish
What we offer
• A position in a dynamic, inter-cultural and informal work environment with a wide range of diverse tasks and a high degree of individual responsibility
• Good opportunities for developing your competencies
Employment conditions
• Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service
• A standard 37 hours workweek (possibly part-time), including 30 min lunch, on the basis of a flexible hours schedule
• Entitlement to 2,08 days of paid holiday per month (25 days per year)
• A salary which reflects the candidate's level of qualifications and functions
• Social security and workplace pension schemes
Application and Recruitment Process
Please submit your application with the relevant supporting documents to
jobstoamb@um.dk marked "Application: Administrative Officer".
Deadline is 15 September 2023. Selected candidates will be invited for interviews, which are expected to take place in week 45 and 46.
Final candidates will have to pass security clearance by the relevant Danish authorities.
The Ministry of Foreign Affairs and the Embassy of Denmark value diversity and equal opportunities for all and welcome applications from all qualified candidates regardless of race, sex, religion, age or disability.
Additional information
For additional information about the position, please feel free to contact Head of Administration Ms. Heléne Jensen, e-mail:
heljes@um.dk, phone: +46 (0)8 406 75 38. For more information about the Embassy, please visit our website
www.sverige.um.dk. About us
The Danish Embassy is part of the Danish Foreign Service. The Embassy is a workplace with 28 employees, 4 of whom are posted from Danish ministries. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden.
Varaktighet, arbetstid, etc. Employment start: 1 November (or soonest thereafter)
Ersättning A salary which reflects the candidate's level of qualifications and functions
Så ansöker du Sista dag att ansöka är 2023-09-15
E-post:
jobstoamb@um.dk Omfattning Detta är ett heltidsjobb.
Arbetsgivare Danmarks ambassad Jakobs Torg 1 (
visa karta)
111 52 STOCKHOLM
Jobbnummer 8081715
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