Assistant to the Vice-President (Academic Affairs)
The World Maritime University / Administratörsjobb / Malmö
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The incumbent will report to the Vice-President (Academic Affairs) and will provide administrative and secretarial support to the Vice-President (Academic Affairs). Furthermore, the incumbent will support internal projects related to the implementation of the academic agenda and WMU's academic profile in general.
The implementation of the Academic Agenda WMU@50 will result in the development of a number of new initiatives related to academic programme development and international cooperation. The incumbent is expected to effectively assist in the development of these initiatives
Duties, responsibilities
The incumbent will in particular provide the following support services:
• Keep agenda of the work unit, arrange meetings and appointments;
• Provide secretarial and administrative support for meetings;
• Assist in the coordination and the preparation of large-scale events;
• Draft routine correspondence and responses, and ensure follow-up action;
• Prepare minutes of meetings and keep records of reports and documents;
• Serve as administrative assistance for internal projects, and handles administrative issues at WMU;
• Gather and analyse relevant data and information needed for the review of the academic performance of the University;
• Coordinate with the relevant internal services to ensure compliance with established policies, procedures and rules;
• Update data bases (e.g. on professional contacts) and information on web sites;
• Develop and maintain a filing system, including an electronic one;
• Work with social media;
• Responsible for travel arrangements and reporting, including accommodation, as may be required;
• Undertake all other secretarial and administrative tasks as may be required or assigned by the Vice-President (Academic Affairs).
Minimum requirements - education, experience and language skills
Education Essential
• The successful candidate will have a high school diploma or equivalent.
Qualification and Experience Essential
• A minimum of five years of progressive and diverse experience in administrative tasks in higher education academic environments;
• An understanding the needs and position of senior management and having experience in supporting of senior management personnel;
• The ability to appropriately communicate with the stakeholders of a United Nations affiliated institution;
• A focus on delivery of results with excellent attention to detail and drive to resolve issues;
• Good knowledge of commonly used office software applications (Google and Microsoft);
• Proficiency in Microsoft Excel and Powerpoint;
• Basic understanding of quality assurance systems and process optimization with emphasis on higher education.
Desirable
• Previous experience of work in an international organization;
• Previous experience with the EU Erasmus programme, academic programme development and marketing, international cooperation in higher education;
• Project management;
• Ability to work with social media;
• Experience to work with a Client Relationship Management (CRM) system;
• Knowledge of graphics and presentation software applications (Adobe and Microsoft).
Languages Essential
• Proficiency in spoken and written English
Desirable
• Knowledge of Swedish and another UN language would be an advantage.
Competencies
An understanding of WMU and its mission, and strong commitment to the delivery of the highest practicable standards in pursuing its mandate;
Maintain a high level of confidentiality;
Excellent oral and written communication and interpersonal skills;
Demonstrated ability to apply good judgment in the context of assignments given;
• Be pro-active and have the ability to work effectively and accurately with little guidance and supervision;
Be able to work in an international environment with English as the primary language;
Be flexible in coordinating multiple projects and meeting deadlines;
Have effective communication skills in an international and multi-cultural academic environment;
Demonstrate flexibility, motivation, enthusiasm and tact.
Terms and Conditions
This vacancy is open to male and female candidates. WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.
Application
The application has to be submitted in English. Applicants must fill in the Personal History Form, which can be found at
https://www.wmu.se/docs/personal-history-form, provide a letter of interest, and the contact information of three referees to Marco Batista, Head of Human Resources (
mb@wmu.se). Candidates will be contacted if they are short-listed.
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. The employment contract offered is in accordance with the United Nations International Civil Service Commission (ICSC) standards for General Service staff in Sweden. The Salary is exempt from Swedish taxation. Deadline for Applications: 2 January 2023.
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Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.
Så ansöker du Sista dag att ansöka är 2023-01-02
E-post:
mb@wmu.se Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "Assistant Vice-President".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare The World Maritime University,
https://www.wmu.se/ Citadellsv 29 (
visa karta)
201 24 MALMÖ
Arbetsplats The World Maritime University
Jobbnummer 7208084
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