Administrative Assistant
Global Water Partnership Organisation / Administratörsjobb / Stockholm
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ADMINISTRATIVE ASSISTANT
JOB TITLE: Administrative Assistant
REPORTS TO: Executive Assistant
SALARY CATEGORY: A. Assistants
BACKGROUND:
The Global Water Partnership (GWP) is a worldwide network and an intergovernmental organisation, which supports countries to implement more equitable and sustainable management of their water resources through building partnerships at local, national, regional and global level. Created in 1996, the network now spans over 80 Country Water Partnerships within 13 Regional Water Partnerships, with a Global Secretariat (GWPO) in Stockholm, Sweden. For more information:
www.gwp.orgSCOPE OF THIS POSITION:
The Administrative Assistant works within the Executive Secretary Unit, reporting to the Executive Assistant, and facilitates the work within the Executive Secretary Unit through the provision of administrative support, information management and arrangement of activities and meeting logistics.
LOCATION: GWPO Secretariat in Stockholm
SPECIFIC DUTIES
1. Meeting & travel arrangements
Make travel and travel-related arrangements as directed by the Executive Assistant.
Support the planning and logistics of various meetings, in particular GWP institutional meetings such as Steering Committee, Sponsoring Partners, Financing Partners and Consulting Partners.
Prepare agenda for and take minutes during Staff Meetings.
Update the Calendar of Events
2. Correspondence and information management
Manage filing of documents/contracts on Sharepoint and in binders
Manage filing of correspondence and publications received
3. Administration
Support the Executive Secretary Office with secretarial services as required and perform general administrative and office duties.
Support the Executive Assistant with administrative services for the GWP Chair and Executive Secretary and the Steering Committee as appropriate and as instructed by the Executive Assistant.
Process travel claims as necessary.
QUALIFICATIONS AND EXPERIENCE:
High school education. Further studies within administration an advantage.
6 months experience of working in an administrative/assistant role.
High level of proficiency in planning and organizing work tasks and meetings, valuing accuracy, timeliness and attention to details.
Excellent communication skills, both oral and written, including information handling, with high integrity given the sensitivity of some of the matters handled
Ability to work independently, at times under time pressure and tight deadlines
Excellent interpersonal skills and ability to maintain harmonious working relations at all levels, coupled with the ability to work in a small culturally diverse environment
Excellent command of both written and spoken English and Swedish. Knowledge of French or Spanish an advantage.
Experienced user of MS Office
Please submit your cover letter and CV to
adminassistant@gwp.org before 24 March 2013.
Please note that due to limited resources, we will only be able to respond to candidates who will be called for interviews. If you have not received a response within 2 months of the deadline, then you have not proceeded further in the selection process.
Publiceringsdatum2013-03-01Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
ErsättningFast lön
Så ansöker duAnsökan kan skickas till e-postadress:
adminassistant@gwp.orgFöretagGlobal Water Partnership Organisation
AdressGlobal Water Partnership Organisation
Drottninggatan 33
11151 STOCKHOLM
KontorsadressDrottninggatan 33
STOCKHOLM
Övriga kontaktuppgifterTelefonnummer: 08-12138600
Jobbnummer 1481782
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