Admin/Program Associate
Unhcr / Administratörsjobb / Stockholm
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hela Sverige Admin/Program Associate, UNHCR Stockholm, G6 level
The Regional Representation for Northern Europe is responsible for eight countries: Denmark Estonia, Finland, Iceland, Latvia, Lithuania, Norway and Sweden.
The incumbent of this positions performs a variety of functions related to Administration and Programme activities within the office and keeps frequent contacts with staff at various levels in the office, with local suppliers and officials and Implementing Partners on subject matters with may be of importance to the Organisation.
Areas of responsibility are:
• Analyse and maintain an overview of the administration work of the office to ensure that timely administrative support it provided in general and specialised areas and supervise office-related activities with such as ground maintenance, security, transport and similar services.
• Collect information mainly from records and reports and prepare periodic and ad hoc reports on programme and project activities
• Prepare correspondence, special reports, evaluations and justifications as required on general administrative or specialises tasks which may be of t confidential nature within assigned area of responsibility
• Organise and monitor data on project/programme activates by reviewing a variety of records including control plans, progress reports, project inputs, budget and financial expenditures.
• Maintain records of financial transactions, reconciliations of accounts and preparation of recurring or special reports, calculation and payment of salaries, allowances, travel claims and other payment of staff members.
• Arrange for and/or attend meetings on a day-to-day administrative matters, participate in discussions of new or revised procedures and practices.
• Assist officers by providing reports on financial status, procedures, exchange rates, costs and expenditures, hereby noting potential funding problems and exercising budget control
• Assist in the implementation of asset management, including provision and analysis of detailed costs estimates and purchasing.
• Collect register and maintain information on project activities by reviewing reports through first-hand sources.
• Brief staff on general administrative/personnel matters in connection with theirs assignment and provide Assistance to all staff members in the area of office administration.
• Preparation of and participation in training of implementing partners and perform other related duties as required
Qualifications and Professional experience:
Completion of Secondary education with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields. Minimum 6 years of relevant experience. (The number of years of university education may be considered equal to the same number or years of work experience) Fluency in English and working knowledge of local language.
Salary:
Approximately tax free monthly salary SEK 22 500 to 26 000.
Closing date: 24 January 2016
For more information: Please contact Kristina Savage,
savagek@unhcr.org , +46 (0)8 457 48 82,
• 46 (0)733 99 89 41
IMPORTANT: Submit your application (personal letter and CV in ENGLISH. Please also attach the P11 form available at
www.unhcr-northerneurope.org to your application. Only those candidates who are short-listed will be contacted. Please note that applications sent by email will not be accepted. Send your application to:
UNHCR
Att. Kristina Savage
Ynglingagatan 14, 6 tr
SE - 113 47 Stockholm
SWEDEN
Varaktighet, arbetstid
Tillsvidare
Heltid
Enligt ÖK Tillträde
Enligt ÖK
Publiceringsdatum2016-01-04ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2016-01-24
IMPORTANT: Submit your application (personal letter and CV in ENGLISH. Please also attach the P11 form available at
Klicka på denna länk för att göra din ansökan to your application. Only those candidates who are short-listed will be contacted. Please note that applications sent by email will not be accepted.
FöretagUNHCR
AdressUNHCR
Ynglingagatan 14
11347 STOCKHOLM
KontorsadressYnglingagatan 14
Övriga kontaktuppgifterTelefonnummer: 08-4574880
Faxnummer: 08-4574887
Jobbnummer 2600120
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