Event Coordinator (parental leave cover)
Raysearch Laboratories Ab (publ) / Marknadsföringsjobb / Stockholm
2025-04-11
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hela Sverige RaySearch develops innovative software solutions to improve cancer care. About 1000 clinics in more than 40 countries use RaySearch software to improve treatments and quality of life for patients. RaySearch was founded in 2000 and is listed on Nasdaq Stockholm. The headquarters is located in Stockholm, with subsidiaries in the US, Europe and Asia - Pacific. Today we are more than 400 employees with a common vision of improving cancer care with innovative software. Our great staff is crucial for our success and we offer a fantastic working environment in modern offices, flexibility and good opportunities for development. We believe in equal opportunities, value diversity and work actively to prevent discrimination.
Do you want to contribute to something truly worthwhile? Become our new Event Coordinator and support the promotion of RaySearch's innovative software in the work to fight cancer.
The position is based at our office in Stockholm and is a one-year parental leave cover (direct employment with RaySearch) starting in August 2025 to September 2026.
Become part of our Global Event team
You will be part of our Event team - today consisting of four dedicated team members - who manage the planning, coordination and execution of our events globally. We have high ambitions for our presence and attach great importance to these projects. The position is located at our head office in Stockholm and is a full-time position.
The event team manages around 160 clinical conferences and other global events annually. As one of our three event coordinators, you will have a central role in ensuring proper attendance at these meetings and trade shows.
Your role
You will work with a wide variety of tasks participating in all steps of the event management process. You will have close collaboration with your team members, the marketing team, sales directors in all markets and our external event agency. Some of the large corporate trade shows and events with a global audience require you to handle detailed project coordination as well as being present onsite during the shows. All activities will be performed in close collaboration with the Event Manager.
In this position, you will primarily work with the planning, execution and follow-up of major international trade shows. You will also be part of arranging customer events, meetings and social activities a few times a year of high importance. You will be required to monitor processes, negotiate with suppliers and report on the status of event budgets and results. You must be able to travel a few times per year to attend some of the larger trade shows.
In this job, you will have a wide network within the various departments of the company as well as a lot of customer and supplier contacts.
Your main duties will be:
• External event coordination for trade shows, customer events, webinars, meetings and social activities.
• Scout and book premises, hotels, transport, restaurants, catering, staff and other logistics for the major trade shows and events.
• Communicate with the exhibition organisers.
• Communicate with the event agency.
• Internal communication related to the events.
• Manage guest lists, invitations, event registration and external communications.
• Administration and planning on an international level.
Your profile
As you will be involved in managing projects you need to be a self-starter with excellent organizational skills and the ability to pay attention to details. You also need strong time management skills with the ability to stay on schedule.
Computer skills are important, and we want you to have a passion for planning as that is what the role is all about.
As you will be working with external suppliers, you should have the ability to collaborate, communicate and negotiate with ease. You need to maintain effective working relationships to create successful events. You need to be able to effectively manage multiple priorities, solve problems while keeping up a good spirit. Social skills and a service mindset are must haves, to feel comfortable in this role.
Experience & skills
• At least 5 years of relevant experience, preferably in a variety of event management and marketing areas or other related work where you have run several projects independently.
• Good experience of collaborating and communicating with third parties and internal staff.
• Hands-on experience working during exhibitions and customer events.
• The ability to research suggested event elements.
• Good computer skills.
• Verbal and written communication skills in English.
It is meriting if you have experience of trade show planning, basic design, LinkedIn marketing, marketing automation and digital events.
Our Culture
Culture at RaySearch is the driving force behind our organization, where everything we do is driven by a shared passion for innovation and the fight against cancer. Our dedication is reflected in our ability to deliver exceptional results, pay close attention to detail, and consistently go the extra mile. Our employees stand out as experts in their field, driven by a relentless focus on solving problems - no matter how complex. At RaySearch, we take pride in leading the way in cancer treatment, leveraging cutting-edge technology to develop innovative solutions that make a real difference in patient care.
Our Offer
At RaySearch, we offer a diverse and inclusive work environment, fostering openness, sincerity, and collaboration. Located in Hagastaden, Stockholm's Life Science Hub, our modern and creative workspace includes an in-house gym, yoga, and social activities like ping pong, table football, and regular after-work events. Our bistro serves a fantastic lunch buffet, and we offer morning- and afternoon-fika every day. Our rooftop terrace also provides a stunning 360-degree view of Stockholm, enhancing the work experience. All of this comes attached with a competitive compensation and benefits package.
Application
Please apply for the position through the application form below. Selection and interviews will be ongoing. We do not accept applications by e-mail.
Ersättning Enligt överenskommelse
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Arbetsgivare Raysearch Laboratories AB (Publ) (org.nr 556322-6157)
Arbetsplats RaySearch Laboratories AB (publ)
Jobbnummer 9282240