Clerk Secretary
Embassy of Ireland / Kontorsjobb / Stockholm
Observera att sista ansökningsdag har passerat.
Visa alla kontorsjobb i Stockholm,
Solna,
Lidingö,
Sundbyberg,
Danderyd eller i
hela Sverige Visa alla jobb hos Embassy of Ireland i Stockholm The Embassy of Ireland in Sweden works to promote and protect Irish interests in Sweden whether it is working to promote our economic interests or to strengthen the political and cultural ties between our two countries. We also provide a range of key consular services.
The Embassy of Ireland, Stockholm is currently recruiting for the post of Clerk Secretary for a period of six months, commencing in August 2017. This is a full time temporary position.
Summary of duties
As a member of a small team, the Administrative Officer will be responsible for a range of tasks, including:
• Processing of Visa applications
• Attending and reporting on Government briefings and other policy fora
• Assisting in the planning and organisation of Embassy events and activities, for example, bilateral cultural initiatives and promotional events
• Providing logistical and administrative support for bilateral high-level visits between Ireland and Sweden
• Customer service duties to include dealing with visitors to the office and dealing with calls by telephone and email queries
• Monitoring press reports, and translating some of them, as may be required, and providing press summaries on a regular basis
• Assisting, as may be required, with consular cases that might arise
• Keeping the Embassy's social media accounts up-to-date, with posts in English and Swedish
• Records management
• Performing other related administrative duties, as required
Qualifications required
• Fluent Swedish and English, oral and written
• Completion of secondary school (Gymnasiet)
• Proficiency in computer programmes (word, excel, internet, databases) and social media
• Proficiency in using audiovisual technology
• Relevant third level qualifications and / or previous experience of administrative or clerical work will both be considered in applicants' favour. Special knowledge of Ireland and Irish affairs and / or a demonstrable interest in foreign policy and international relations will also be considered an advantage.
Competencies
• Aptitude and ability to work collaboratively and flexibly in a small team
• Organisational skills; ability to prioritise
• Ability to work independently, with limited supervision
• Efficient and results-orientated approach
Conditions of employment
• Health Certificate
• Ability to attain required security clearance
• Valid work and residency permit
Selection Procedure
Interested applicants should send a short letter of application - outlining why they believe they are suited to the post and, specifically, how they have demonstrated relevant competencies - and a CV (both in English) to stockholmembassy[at]dfa[dot]ie. The contact details of two referees should be included. The closing date for receipt of applications is Wednesday 05 July 2017.
By submitting information electronically, parties accept that data may not be fully secure. Parties may alternatively send their submissions by post to:
Embassy of Ireland
Hovslagargatan 5
111 48 Stockholm
Any personal information submitted to us will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts."
Applicants qualifying for interview will be contacted by the Embassy to arrange a time and date for interview. It is anticipated that interviews will be held the week beginning 10 July.
The Embassy of Ireland is an equal opportunities employer.
Vi vill inte bli kontaktade av rekryterings-/bemanningsföretag.
Varaktighet, arbetstid
A period of six months, commencing in August Full-time temporary position Daytime
Publiceringsdatum2017-07-03Ersättning25 307 kr
Så ansöker duSista dag att ansöka är 2017-07-05
Kontaktstockholmembassy@dfa.ieFöretagEmbassy of Ireland
AdressEmbassy of Ireland
Box 103 26
10055 STOCKHOLM
KontorsadressHovslagargatan 5
Jobbnummer 3587693
Observera att sista ansökningsdag har passerat.