Administrative Coordinator
Docs International / Ekonomichefsjobb / Solna
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Stockholm,
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hela Sverige We currently have an exciting opportunity for an Administrative Coordinator to be based in the Sweden office in Solna. This position will support the Nordic Medical team with administrative activities and report into the Nordic Associate Director, Medical Affairs.
Job Requirements:
• Take on project responsibility for scientific meeting activity for external experts & internal team. Includes Advisory Boards, Medical & Patient Education meetings, Speaker Tours etc.
• Arrange travel & accommodation for team.
• Manage the non-promotional material review/approval of Medical Affairs materials in ZINC
• Manage data entry and reporting of Medical Information requests in IRMS as well as filing of documentation.
• Admin support to the Nordic Grant Review Committee, agenda, materials distribution, minutes & filing.
• Admin support to the implementation and running of a Nordic Fellowship Program
• Coordination of Medical Affairs monthly & quarterly PoA (Plan of Action) reports.
• Manage Purchase Orders, Contracts, Payment Requests and all financial administration including Supplier Setup and invoice tracking as needed. Manage Contract filing system.
• Support HR department in cooperation with headquarters including interview arranging, new employee induction and other support
• Be in charge of reception including meeting & greeting people and answering telephone, post incl courier services and general admin duties (shared with Dept. Admin).
Knowledge, Experience and Skills required:
Successful candidates will have significant administrative experience in a commercial environment. Preferrably have experience from the pharmaceutical industry setting and a basic familiarity with medical terminology and compliance requirements.
They must have excellent verbal, written, and interpersonal skills and be able to prioritise and pay high attention to detail. They should have solid knowledge and experience using a number of office software and IT systems. They must be fluent in Swedish & English.
Who are we?
Our Services:
Our full-spectrum resourcing solutions extend from contingent staffing, to functional resourcing, large-scale FSP and executive search. In addition, DOCS has developed a tailored training division 'CRAcademy' to provide Traineeships and Training & Education programmes that are designed to develop careers for clinical research professionals.
Our Customers:
DOCS clients include small, mid and large sized Pharmaceutical companies in addition to many leading Biotechnology, Medical Device companies and CROs. As a global partner, DOCS currently offers global resourcing solutions to our clients.
Our History:
DOCS was formed in The Netherlands 1997 and grew to become the premier staffing provider to the European pharmaceutical industry. The company was acquired by ICON plc in 2007 and was merged with ICON's existing resourcing division, ICON Contracting Solutions. The merged company is now known as DOCS, and offers clients over 15 years of experience in the provision of global resourcing solutions.
Our Scale:
With over 1000 employees based in our offices in over 25 countries, DOCS offers one of the worlds broadest clinical resourcing platforms. We currently support client needs ranging from a single individual to international teams of hundreds of personnel.
Publiceringsdatum2014-11-04Arbetstider och omfattningTillsvidare
Heltid
TillträdeSnarast
ErsättningFast lön
Så ansöker duAnsökan kan skickas till e-postadress:
sofie.andersson@docsglobal.comKontaktSofie Andersson
FöretagDocs International
AdressDocs International
16973 SOLNA
KontorsadressGustav III.s Boulevard 34
Övriga kontaktuppgifterTelefonnummer: 0702276205
Faxnummer: 08-50521131
E-postadress:
sofie.andersson@docsglobal.com Jobbnummer 2054580
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