Training Services Assistant
Saab AB / Administratörsjobb / Jönköping
2025-10-10
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hela Sverige Want to influence the bigger picture? At Saab, you can realise amazing innovations that keep people and societies safe. Together, we can truly make an impact - and your part matters.
Your role
As an Assistant in the Training Services department, you play a key role in ensuring smooth daily operations through coordination, prioritization, and structure. Your main focus is supporting the manager and the wider organization with various administrative and organizational tasks. You'll provide assistance to all TS managers and collaborate with other assistants as needed and act as the point of contact for administrative personnel within TS programs.
Examples of your responsibilities include:
* Managing travel arrangements, expense claims, and approvals
* Handling authorizations in systems such as IFS, Agresso, and Hansa
* Administering SharePoint and maintaining department documents and presentations
* Preparing and coordinating meetings, events and visits, including room bookings, invitations, agendas, and follow-ups on action and risk lists
* Managing internal and external correspondence
* Compiling and analyzing materials for reports
* Coordinating simple purchases such as office supplies, refreshments, and gifts
* Supporting onboarding for new employees
* Supporting staff with the onboarding of new digital tools
* Assisting with yearly recurring activities
You will be part of a close-knit team of seven assistants, collaborating to share best practices and provide mutual support. The role also involves occasional international travel and offers the opportunity to contribute across multiple areas within the TS programs, supporting managers and fellow assistants alike.
Your profile
We are looking for someone who approaches their work with a positive attitude and strong integrity. You're self-driven and proactive, taking initiative to keep things moving forward independently. You feel comfortable with administrative tasks and understand their importance in supporting the team. Flexibility and a willingness to adapt is important, as your responsibilities will evolve with the organization's needs.
To succeed in this role, you should have at least an upper secondary education along with relevant prior work experience. You have good knowledge of Microsoft Office and feel at ease navigating digital environments. You're curious about new tools and open to learning smarter, more efficient ways of working.
Since a lot of our communication is in English, it's important that you feel comfortable using the language in both spoken and written communication.
This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.
What you will be a part of
Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.
Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here.
Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.
Ersättning Not Specified
Så ansöker du Sista dag att ansöka är 2025-11-07
Klicka på denna länk för att göra din ansökan Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "REQ_36106".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Saab AB (org.nr 556036-0793)
Arbetsplats Saab AB
Jobbnummer 9550090