Office Assistant
Dis Stockholm AB / Administratörsjobb / Stockholm
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hela Sverige Visa alla jobb hos Dis Stockholm AB i Stockholm Short description about the company
DIS is a non-profit study abroad foundation with offices in Copenhagen, Stockholm, and Minneapolis. DIS provides semester, academic year, and summer programs taught in English, and offers high-impact learning experiences for upper-division undergraduate students from distinguished North American colleges and universities.
Job description
In your Role as Office Assistant, you will be affiliated with the Housing and Student Affairs Department (HOSA) at DIS Stockholm. Most of your tasks (70%) will lie within HOSA, with the remaining 30% supporting Academics at DIS Stockholm. You will refer to the Associate Director of HOSA, with a secondary referral to the Associate Academic Director, when engaged in Academic support.
Office Assistant tasks
Housing and Student Affairs office management
• Assist in developing the social and cultural program jointly with the Student Affairs Coordinator
• Assist and participate in Housing events for prospective and current host families
• Assist in coordinating Arrival Day and the Arrival Workshop (e.g. prepare airport bags, survival kits, help run arrival day, ad hoc support with workshop presentations and set-up, prepare materials for Activities Forum, create Arrivals Workshop programs, assist on the first day in running the programs on site and act as possible backup in housing sites)
• Assist students when needed (eg., meetings with local authorities, emergency room, or police)
• Plan and execute overall communication between DIS and students (i.e. DIS Student Newsletters, 'Toilet Talk', website updates and various information publications)
• Work at Front Desk
• Serve as an information source for students regarding practical/logistical aspects of studying at DIS and living in Sweden (assist students with health concerns/navigating health system, inquiries etc.) approx. 8 hrs per week
Academics office management
• Proofread and check syllabus and field study information
• Document academic events and prepare communications and press related to these events
• Support students and faculty when using the learning platform Canvas
Assist Academic Coordinator with:
• academic events (evening academic seminars, end-of-semester showcase)
• organization and upkeep of the DIS library
• exam proctoring
• editing and fact-checking study tour booklets
General office assistance
• Assist with the preparation and execution of DIS events (Homestay Orientation Night, tours of DIS as requested, Seminar Nights, Faculty meetings) both during and outside normal office hours
• Twice a year help with the International Educator's Workshop in various capacities (organizing
student panels, packing arrival bags, and staffing the information desk throughout the week, Housing tours)
• Take meeting notes and help running errands
Qualifications
• You are independently motivated / self-starter / pro-active in your work
• You are organized and pay attention to detail and deadlines
• You are clear in written and verbal communication
• You are skilled in using Microsoft Office Suite, Adobe Creative Suite and Outlook
• You are outgoing, collaborative, a creative problem solver, and service-minded
Drivers licence (No or A/B/C): No
Other information regarding the terms of the employment: n/a
The application Reference: none
How should the application be submitted?
internship@disstockholm.seContact persons for applicants: Eva Palmaeus
Title: HR and Payroll Officer
Email:
ebp@disstockholm.sePhone: N/A
Publiceringsdatum2020-01-31Så ansöker duSista dag att ansöka är 2020-02-10
AdressDIS Stockholm AB
Melodislingan 21
11551 Stockholm
Omfattning Detta är ett heltidsjobb.
Arbetsgivare DIS Stockholm AB (org.nr 559021-1206)
Melodislingan 21 (
visa karta)
115 51 STOCKHOLM
Ansökan E-post:
ebp@disstockholm.se Jobbnummer 5071470
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