Project Manager & Executive Assistant
Venezu AB / Datajobb / Stockholm
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hela Sverige Our Client is an American public multinational corporation that develops, manufactures, licenses, and supports a wide range of products and services predominantly related to computing through its various product divisions. Its most profitable products have come to dominate the commercial office suite market, and the company's operating system, which has achieved near ubiquity in the desktop computer market. The company has also diversified in recent years into the video game industry as well as into the consumer electronics and digital services market.
Venezu is a temp and recruitment agency that works exclusively with B2B companies in the ICT industry. We focus on the Nordic market and we are looking for motivated and skilled candidates that fit the innovative and can-do environment of our customers. We are now looking for a Project Manager & Executive Assistant to be located in Stockholm
Our client is looking for an effective, ambitious and multi-talented Project Manager and Executive Assistant to their organization, reporting to the Marketing & Operation (M & O) Director. You will act as Project Manager for specific initiatives and events that span their company in Sweden.
As Assistant you will be a problem-solver and must be able to work proactively, be a master at multitasking and always be a step ahead. The role includes an extensive network both internally and externally, both in Sweden as well as internationally.
Among the daily tasks:
Executive Assistant (50%)
• To be overall responsible for supporting the Director (incl. travels and engagements), both on a daily-and on a long-term basis. Also assist the management team and the rest of the department.
• Monthly All Hands, ensure agenda is set, send out link to presentation, facilitate meeting via skype and ensure presentation is loaded prior to meeting.
• Provide administrative support to the marketing team in terms of contract management, process and tools support and other forms of support.
• Book and coordinate group meetings organized by the management team (M&O all hand, M&O management weekly). Helping the different teams with meeting venues and events. Invites, notes and actions. Support all recruitment and on-boarding processes with practicalities such as PCs, mobile phones, parking permits, access cards etc.
• Assist new recruits with all kind of questions and issues.
• Support new employees in the expense report system.
• Maintain up-to-date internal policies on travel, mobile etc. and inform employees of changes if needed.
• Participate in the management team's meetings and take notes. Coordinate the internal communication through OneNote, send out agenda and book room/Skype Meeting.
• Check expense reports.
• Be part of the group of administrative assistants at the company.
Project Manager (50%)
• Plan, execute and follow-up events including managing budgets, preparing presentations, follow-up reports and communications.
• Participate in arranging internal events (e.g. trainings, kickoffs, Christmas parties) as well as external events, workshops etc.
• Company meeting - make sure the agenda is set one week prior, send out link, book tech help, chase presentations, book room, ensure facilities to set up room, send out agenda to company staff all one day ahead and ensure skype link is included.
• Responsible for ordering company gifts e.g. Christmas, Easter etc.
• Represent the department in various internal projects.
• Own a portfolio of different projects and initiatives - ensure managers of each department have right people prioritized.
High-impact role that affect the entire subsidiary: you will work directly with the M&O Director as well as the entire Subsidiary Leadership Team.
The top must have skills are:
• Project Management and Administration
• Self-starter (no need to micro-manage you)
• Collaborative
Application and resume MUST be written in English and the deadline is Tuesday the 16th of January at noon. Start date for the position will be this month. For questions regarding the position, please contact Stein Dale + 47 980 42000
Varaktighet, arbetstid
Heltid Fast anställning tills vidare
Publiceringsdatum2018-01-31ErsättningFast lön
Så ansöker duSista dag att ansöka är 2018-02-07
Klicka på denna länk för att göra din ansökanFöretagVENEZU AB
AdressVENEZU AB
Regeringsgatan 2
11153 Stockholm
KontorsadressRegeringsgatan 2, Stockholm
Jobbnummer 3934896
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