Personal Assistant to AstraZeneca
Söder & Co Göteborg AB / Administratörsjobb / Göteborg
2019-03-01
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AstraZeneca is a major international healthcare business engaged in the research, development, manufacture and marketing of prescription pharmaceuticals and the supply of healthcare services. AstraZeneca is proud to offer a unique workplace culture that inspires innovation and collaboration. Co-workers are empowered to express diverse perspectives - and are made to feel valued, energized and rewarded for their ideas and creativity.
Do you have an impressive track record as a Personal Assistant (PA), outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in as a PA to a Vice President (VP). We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently.
The PA will report to the Business Support Manager, Strategic Planning and Operations (SPO) in Early Clinical Development (ECD) and will be supporting a VP and their senior leaders.
Dina arbetsuppgifter
Working globally across different time zones, your focus will be on providing pre-emptive PA support to the VP and broader support to departments and leadership team. This includes representing the VP in communication/ responses to different stakeholders, scheduling meetings, coordination of team meetings and events and maintaining documentation.
Activities include:
• Email management for VP - schedule appointments, flag priority actions and answer or redirect queries
• Responding on behalf of the VP to a wide range of stakeholders, maintaining high professional standards whilst meeting conflicting needs
• Proactive management of VP's schedule including prioritising and safeguarding of time
• Extensive travel arrangements, consisting of booking flights, hotels, taxis etc. (preparing travel packs / itineraries as required)
• Organising internal/ external meetings including room bookings, catering, set up of conference calls
• Supporting in preparation of presentation materials and information for the VP
• Preparing agendas, taking minutes and other relevant documentation, as necessary
• Collating and processing of expense claims
• Provides wider administrative support to departments via global shared mailbox
• Supporting the organisation and set up of department and function wide initiatives and events
Din profil
Essential requirements
• Proven experience as a senior PA to Senior Director/ Vice President
• Excellent verbal and written communication skills - Swedish and English
• A professional and proactive approach, with the ability to manage multiple requests simultaneously and effectively
• Demonstrate attention to detail, working to consistently deliver to a high standard
• Strong organisational, forward-planning and stakeholder management skills
• Solid relationship-building skills to develop networks both within the company and externally
• Good business awareness with sensitivity to highly confidential information
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
• Strong proficiency with Microsoft Office web-based programmes
Preferred requirements
• Experience in a pharmaceutical or clinical environment
• Experience of working in a global organisation; with the ability to work across boundaries, different cultures and time zones
• Champion of efficient and effective processes
• Professional administrative qualification
Interviews will be held continuously. If you find the role interesting, please apply through
www.soderco.se. We look forward to receiving your application. For questions, please contact Lina Friberg.
Varaktighet, arbetstid
Heltid Visstid, mer än 6 månader
Publiceringsdatum2019-03-01ErsättningFast lön
Så ansöker duSista dag att ansöka är 2019-03-07
Ange följande referens när du ansöker: 3865
Klicka på denna länk för att göra din ansökanKontaktLina Friberg
FöretagSöder & Co Göteborg AB
AdressSöder & Co Göteborg AB
Johan På Gårdas gata 5A
41250 Göteborg
KontorsadressJohan På Gårdas gata 5A
Jobbnummer 4643828
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