Office & Administration Manager
Tata Consultancy Services Sverige AB / Ekonomichefsjobb / Stockholm
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hela Sverige Do you feel comfortable in a high pace working environment where your work will support the company to deliver? Are you a positive and motivating leader with a strong service mind? Are you motivated by developing and improving processes?
If you can answer all these questions in the affirmative, we invite you to become part of Tata Consultancy Services' Game Changer mission for the Nordics as our Office and Administration manager.
By choosing this, you will become an important part of one of the most recognized IT service brand in Nordics with flawless #1 in Customer Satisfaction and #1 Top Employer in Europe recognition for seven straight years.
KEY RESPONSIBILITIES
Your location is the Nordic head office in Stockholm city and you will report into the European Admin Head.
As Office/Administration Manager you will have the overall ownership for Sweden admin in the following areas; Housing, Office administration and Facility Management. You have staff responsibility for the administration team, currently consisting of five employees.
You are expected to manage each process, drive improvements and cost reduction. You will also be responsible for coordinating the occupational Health & Safety work in the office. Main responsibilities within respective fields are:
Office Administration & Facility Management:
• Organize office operations like reception and procurement registration process
• Secure that office facilities and equipment is maintained, relevant records are up to date and that all administration processes work effectively
• Manage relationships with vendors, service providers and landlord
• Manage contract and price negotiations with office vendors, service providers and office lease
• Prepare, implement and coordinate refurbishment work and movements inside TCS premises
• Maintains space utilization and floor plans
Housing:
• Work with Housing administration to ensure proper allocation of available apartments to our associates
• Overall Contract Management from Audit perspective
• Build external relations and create a pipeline of new vendors/apartments to manage our continuous business growth across Sweden
• Conduct regular reviews of the Housing process with the housing administrators
• Monthly reports to management
• Manage high employee satisfaction levels and be the escalation point for employee grievances
Occupational Health & Safety:
• Process improvements in the area of occupational Health & Safety
• Work with HR to ensure basic compliance of organization and legal expectations and maintain policies in this area
• Coordinate the work in the health and safety committee and follow up on actions
• Conduct regular health and safety checks
Team management:
• Motivate, mentor and coach team members
• Delegate and coordinate work tasks
• Promote engagement and team spirit
• Manage performance including evaluations and feedback
START: as soon as possible preferable
WORK EXTENT: Full time indefinite employment with six months' probation period
LOCATION: Stockholm City
APPLICATION: Please send your CV and personal letter in English as soon as possible as we are continuously screening applications, but no later than 28th September 2017.
QUESTIONS: Please contact Emma Eklund, Human Resources,
emma.eklund@tcs.comWe are looking for a great ambassador of the office and we expect you should have the following attributes:
• At least 5 years' experience from working in a similar role in a dynamic international environment, of which includes 3 years of supervisory/management experience
• A good leader, mentor and coach
• Excellent organizational skills with great attention to details as well as be able to see the whole picture
• Work independently and take own initiatives
• Strong decision-making, coordination and negotiating skills
• Service oriented and possess cultural awareness and sensitivity
• Excellent communication skills, fluent both in speaking and writing English as well as Swedish
• Skilled in Microsoft Office
• Financial experience is a plus
Tata Consultancy Services is an IT services, consulting and business solutions organization that delivers real results to global business, ensuring a level of certainty no other firm can match. TCS offers a consulting-led, integrated portfolio of IT, BPS, infrastructure, engineering and assurance services. This is delivered through its unique Global Network Delivery ModelTM, recognized as the benchmark of excellence in software development. A part of the Tata group, India's largest industrial conglomerate, TCS has over 318,000 of the world's best-trained consultants in 46 countries.
Present in the Nordic region since 1991, TCS has continuously invested in the market and has around 8,000 professionals working for in Sweden, Finland, Norway, Denmark, Iceland and across TCS' Global Network Delivery ModelTM (GNDMTM). Since 2010, TCS has shown strong growth in the region, with significant increase in local hiring.
Publiceringsdatum2017-09-13Så ansöker duSista dag att ansöka är 2017-09-28
FöretagTATA CONSULTANCY SERVICES SVERIGE AB
AdressTATA CONSULTANCY SERVICES SVERIGE AB
Mäster Samuelsgatan 42 (15tr)
11157 STOCKHOLM
KontorsadressMäster Samuelsgatan 42
Jobbnummer 3695210
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