Executive assistant
Q-Med Q-Med / Administratörsjobb / Uppsala
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Q-Med develops innovative products for aesthetic, corrective and hospital use. In the aesthetic field, Q-Med offers safe, effective and innovative solutions to preserve restore and maintain a healthy and beautiful skin through a complete product portfolio including Emervel, Restylane, Macrolane and Azzalure/Dysport. In March 2011 Q-Med became part of Galderma. Today, the company has over 4 000 employees in 31 affiliates around the world. The state-of-the-art laboratories in France and Sweden together with 4 manufacturing sites are dedicated exclusively to meeting the needs of dermatology patients and physicians. Galderma is present in more than 70 countries throughout the world.
Q-Med in Uppsala is the Center of Excellence in Galderma Aesthetic & Corrective business. Galderma is one of the world’s leading dermatology companies.
The Corporate Administration group is responsible for the administrative support for the Senior Management Team and staff functions. The role is expected to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The position has currently two direct reports. There is as well a steering role at the site level for the administrative function as a whole: sharing best practices, working as a group on specific or common issues, spreading new SOPs/policies, informing on new comers, establishing solid links with partners, other divisions and corporate admin groups.
• **** Your main duties *****
• Assistance to the Managing Director by daily agenda, meeting arrangements, coding of invoices, look after approval of invoices and other documents, travel expenses, practical arrangements (apartment etc), agenda and assistance when top management Galderma visits. Check of travel expenses for direct reports and Amex invoices. Collect monthly reports from LG. Secure communications with Galderma top management and shareholders are paid the most attention.
• Assistance to Senior Management team by plan dates (corporate agenda), send invitations, make agenda, minutes and keep archive.
• Agenda for visitors, booking of meeting rooms, plan bigger meetings (BR, PPRB etc) order coffee/fruit/lunch. Assists with dinner reservations, taxi, hotels. Keep a stock of gifts. Advertisements (phone catalogue, Uppsala railway etc).
• Contact and meetings with all of our partners; Legal: Assists with board minutes, courier deliveries, documents to notary public, and practical assistance like, booking of rooms, fax, visitors, etc. Contact for shareholders.
• Manage Corp Admin department, End-year and mid-year interviews. Plan work flow.
• **** Experience *****
We are looking for someone with a proven track record from managing as an executive assistant in an international environment, preferable with experience from working in a matrix organisation and has developed strong organisational navigation skills and can take own initiative and plan ahead. You have substantial previous experience managing management meetings, taking minutes and manage the MDs’ agenda in a structured and efficient way. You have minimum High School education, preferable university degree or other higher education in relevant field. You are fluent orally and in written Swedish and English.
For further questions please send e-mail to:
supporthr.q-med@galderma.com Please apply for this position as soon as possible though no later than February 25th , 2013. The selction process is continuously.
Welcome with your application!
We ask advertising companies or recruitment agencies not to contact us for this recruitment.
Q-Med does not accept unsolicited resumes from staffing companies, including recruitment agencies and / or head hunting companies. Q-Med has a list of preferred partners and pays no fees to companies without a signed agreement. Any recruiter, person or organization that submits a resume to this career site or directly to Q-Med does so with knowledge that the candidate's CV becomes Q-Med’s property. Q-Med has the right to hire that applicant at its sole discretion without the sending recruiter, person or organization receiving any fee. Recruitment companies who are Q-Med’s preferred partners send CV:s according to agreed routines and data privacy rules.
We wish to inform applicants that Q-Med can conduct pre-employment security checks for specific positions or activities. This security screening is performed by an external supplier after approval from applicants.
Publiceringsdatum2013-02-11Arbetstider och omfattningTillsvidare
ErsättningEnligt avtal
Så ansöker duSista dag att ansöka är 2013-02-25
Ansökan kan tyvärr inte göras via e-post.
Klicka på denna länk för att göra din ansökanKontaktFöretagQ-Med Q-Med
AdressQ-Med Q-Med
Seminariegatan 21
75228 Uppsala
Jobbnummer 1463806
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