Workplace Coordinator
Midasplayer AB / Övriga jobb / Stockholm
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Reporting to the Group Workplace Manager you are responsible for delivering a first class service to our internal customers and key stakeholders. You will efficiently manage the effective delivery of our service providers, suppliers and contractors in a safe and compliant manner consistent with our Global Facilities Operations policies. You will support and assist the Group Workplace Manager in all aspects of the successful day to day running of the Stockholm office.
Responsibilities & Tasks
Assist and support the Group Workplace Manager in evaluating customer needs for alignment of supplier & contractor operational delivery and output.
Define expectations, monitoring & recording key performance indicators in line with agreed service levels ensuring quality assurance and continual improvement.
Regular liaison and engagement with our internal customers, key stakeholders, suppliers, contractors and service providers, providing timely feedback.
Work closely and in alignment with the global operations team in delivering a consistent service to our stakeholders while maintaining a customer service culture customized to each office's needs.
Ensure compliance with health and safety and fire safety legislation, carry out risk assessments, SBA quarterly inspections and critically review contractor method statements and issue permits to work including Hot Works permit.
Assist, plan and coordinate fire drills, fire warden and first aid training.
Work with Security provider to ensure a safe, secure & compliant working environment.
Responsible for coordination and follow up of planned and reactive Repair and Maintenance
Responsibility for company mobile phones including but not limited to keeping an up to date inventory of contracts and hardware, orders and repairs
Total familiarization with all layouts and systems.
Maintain food handling and hygiene standards, including orders and inventory.
Responsibility for printers and stationary - including inventory and orders.
Distribute and make sure office desks, lockers, furniture, seating, office entertainment, electrical equipment are fully functional at all times.
Maintain common areas and make sure they are clean and that furniture are in the correct places.
Design and distribute up to date office signs and information
Liaison with external stakeholders, suppliers and the landlord on day to day operational issues.
Ownership of the helpdesk function managing jobs from initiation to completion.
Coordinate planning, execution and set-up of company meetings, team events and activities.
Work with Global Events in helping to facilitate ad hoc activities.
Assist Group Workplace Manager with the coordination of churn, moves & changes and overall coordination of office services.
Provide administrative support to the Group Workplace Manager as and when necessary.
Support Group Workplace Manager with PO creation, goods receipting and other financial tasks.
Assist the Group Workplace Manager in maintaining an environment that fosters and enables creativity and enhances the customer journey.
Accurate record keeping, filing of information and data management consistent with the systems provided.
Day to day management of small projects, procurement, vetting of goods and services.
Conduct daily building walks in the office - performing easier handy-man tasks such as changing lightbulbs, small repair works and improvements to general tidiness.
Some manual handling will be required.
Skills to create thrills
Essential
Bilingual, fluent in English and Swedish.
Previous experience within Facility Management
Strong communication skills, both written and verbal.
Amazing customer service skills
Computer literate and confident in using Excel, Word and Outlook.
Positive attitude, friendly demeanor, personable.
Proactive can-do attitude, take initiative, accountable, willing to learn new skills and develop.
Works well within a team.
Good numeracy and administration skills
The brilliant experience we give our players comes from the diversity and experience of our people. A great saga needs all sorts of heroes and heroines. That's why we hire all sorts of talent.
Publiceringsdatum2017-10-11Så ansöker duSista dag att ansöka är 2017-11-10
Klicka på denna länk för att göra din ansökanFöretagMIDASPLAYER AB
AdressMIDASPLAYER AB
Sveavägen 44
11343 STOCKHOLM
KontorsadressSveavägen 44 4TR
Jobbnummer 3744821
Observera att sista ansökningsdag har passerat.