Senior Administrator/Personal Assistant to AstraZeneca - Adecco Sweden AB - Administratörsjobb i Göteborg
Senior Administrator/Personal Assistant to AstraZeneca
Adecco Sweden AB / Administratörsjobb / Göteborg
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Do you have an impressive track record as a PA, outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in Early Clinical Development (ECD) as a PA to a VP.

We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently.

The PA will report to the Enablement Leader, Strategic Planning and Operations in Early Clinical Development and will be supporting a VP and his senior leaders.

Strategic Planning and Operations is a critical department responsible for managing a wide range of "Manage the Business" activities on behalf of the Early Clinical Development. Strategic Planning and Operations provides Enablement support for ECD along with aggregating all head count tracking, timecard data and performance information including the internal scorecard

ECD is a dedicated clinical scientific resource for AstraZeneca 's early development portfolio, which provides a translational medicine capability to rapidly understand the disease target and the potential of our candidate drugs in humans. We enable translational medicine by: human target validation earlier in research, optimisation of the clinical trial process, integration of multiple, relevant data sources to better inform investment decisions, and timely scientific insights gathered and shared more broadly across AstraZeneca. We work in close collaboration with early development project team colleagues and relevant external experts to develop biomarkers and new methodologies, to plan, conduct and report clinical studies from healthy volunteers to Phase IIb.

Main duties and responsibilities
Working globally across different time zones, your focus will be on providing pre-emptive PA support to the VP and broader support to departments and leadership team. This includes representing the VP in communication/ responses to different stakeholders, scheduling meetings, coordination of team meetings and events and maintaining documentation.

Activities include:
* Email management for VP - schedule appointments, flag priority actions and answer or redirect queries
* Responding on behalf of the VP to a wide range of stakeholders, maintaining high professional standards whilst meeting conflicting needs
* Proactive management of VP 's schedule including prioritising and safeguarding of time
* Extensive travel arrangements, consisting of booking flights, accommodation, taxis, trains etc. (preparing travel packs / itineraries as required)
* Organising internal/ external meetings including room bookings, catering, coordinating and set up of conference calls
* Supporting in preparation of presentation materials and information for VP
* Preparing agendas, taking minutes and other relevant documentation, as necessary
* Collating and processing of expense claims
* Provides wider administrative support to ECD departments via global shared mailbox
* Supporting the organisation and set up of SPO and ECD wide initiatives and events

Essential requirements
* Proven experience as a senior PA to senior director/ VP
* Excellent verbal and written communication skills
* A professional and proactive approach, with the ability to manage multiple requests simultaneously and effectively
* Demonstrate attention to detail, working to consistently deliver to a high standard
* Strong organisational, forward-planning and stakeholder management skills
* Solid relationship-building skills to develop networks both within the company and externally
* Good business awareness with sensitivity to highly confidential information
* Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
* Strong proficiency with Microsoft Office web-based programmes

We will attribute great importance to personal suitability.

About the employment
For this assignment, you will be employed as a consultant by Adecco. The assignment will start the 23rd of July and initially run for 6 months.

Adecco adheres to all relevant collective agreements.
Your health and wellbeing are important to us so we offer healthcare benefits, such as discount on training cards. You are also covered by insurance and occupational healthcare.

The Adecco Group is the worlds leading provider of HR solutions. With more than 32,000 FTE employees and around 5,100 branches, in over 60 countries and territories around the world, we offer a wide variety of services, connecting around 700,000 associates with our clients every day. The services we offer fall into the broad categories of temporary staffing, permanent placement, career transition and talent development, as well as outsourcing and consulting.


About the application
The assignment will be filled immediately and we are therefore recruiting on a continuous basis during the application period. Please apply through the "Ansök/Apply" button on this page and attach your CV and personal letter.

The first step in our recruitment processes is a personality test (MAP) that will be sent to your e-mail address when your application has been reviewed. Adecco uses tests as part of the process in order insure quality and to make as fair an assessment as possible.
If you are selected to continue to the next step in the process, you will be contacted for a telephone interview.

The next step will be to attend a personal interview with the responsible recruiter.

Please note that in some of our processes we also use video interviews, other tests and other assessment techniques. If this is the case, you will receive information.

Contact details
If you have questions about this assignment or the recruitment process, you are welcome to contact responsible recruiter:

Jennifer Hallel via +46 736 847 265 or

If you have questions regarding registration with Adecco, please contact Adecco Candidate Support: alt. via tel: +468 - 598 980 10.

We look forward to receiving your application!

Senior Administrator, Personal Assistant, Administration, Mölndal,
Astra Zeneca, Adecco

Varaktighet, arbetstid
Heltid Visstid


Fast lön

Så ansöker du
Sista dag att ansöka är 2018-07-16
Ange följande referens när du ansöker: ref-26796
Klicka på denna länk för att göra din ansökan

Jennifer Hallel

Adecco Sweden AB

Adecco Sweden AB
Östra Hamngatan 26-28

Östra Hamngatan 26-28


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