Secretary/administrative Assistent To Ecdc
Manpower / Administratörsjobb / Stockholm
2017-04-28
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hela Sverige .Secretary to European Centre for Disease Prevention and Control
Work Description
We are searching for a Secretary for our client, the European Centre for Disease Prevention and Control (ECDC) in Solna.
Task:
* Provide general administrative and secretarial assistance and support the Unit 's process and work flows.
* Receive and process incoming calls, mail and documentation.
* Organise and co-ordinate appointments, missions and meetings including logistics, documentation and follow-up
* Respond to queries and request for information with a high level of service attitude, tact, discretion and confidentiality
* Draft and finalise correspondence and other documents taking notes at meetings
* Manage electronic and paper documents (contact lists, mailing, typing, photocopying, scanning, filling and archiving
* Perform any other task assigned by the supervisor
* Provide administrative support to the procurement section
* Administer correspondence and notifications to tenderers and contractors
* Manage electronic and paper documents, scan, file, archive, register contracts in the registration system
* Organizing internal and external meetings, arranging business trips and travel claims, following up on invitations and reimbursements with external participants (non EU countries).
* General administrative tasks: drafting letters, editing documents.
* Support to the International Relations Officers managing external grants, including financial monitoring.
You will get an employment as a consultant with Manpower. The assignment is to start as soon as possible until end of August 2017 with possible extension up to the total length of 12 months. The role is for full-time.
Competences and experience
These specific competences and experience are required for the current assignment:
* Post-secondary education and relevant professional experience
* Proven experience as an administrative assistant/secretary, preferably in a multicultural environment
* Excellent skills in preparing correspondence and other documentation
* Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
* Excellent command of English; oral and written
* High level of responsibility and ability to take initiative
* High level of service orientation
* Ability to work under pressure and experience in organizing work and prioritizing accordingly.
* Ability to communicate efficiently at all levels internally/externally and in a appropriate manner
* Excellent ability to work in a team
* High level of discretion and ability to handle confidential matters
* Experience in working with non EU countries.
* Excellent communication skills, both oral and written, ability to interact with people of all levels in an organisation with tact, discretion and strong sense of confidentiality.
* Knowledge of EU procedures including financing and procurement.
Application
Please apply for the job via the link "ansök" with your CV (preferable Europass CV) and a letter of motivation, written in English, explaining which job specific expertise and personal characteristics you can bring to the job. Please attach the letter of motivation and resume in the same document. We do not accept or respond to application through email. Last day to apply is 4 of May.
For questions contact
Varaktighet, arbetstid
Heltid Contract
Publiceringsdatum2017-04-28ErsättningEj angivet
Så ansöker duSista dag att ansöka är 2017-05-05
Ange följande referens när du ansöker: 20496
Klicka på denna länk för att göra din ansökanKontaktCamilla Ögren
Camilla.ogren@manpower.seFöretagManpower
AdressManpower
11181
11181 0180
KontorsadressKlarabergsgatan 29
Jobbnummer 3467736
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